Job
Description
1.Customer Order Handing( Inlucluding Part creation ,BOM, routing, WF)
To create material code creation , for FG and Sub parts, BOM creation, production flow, Routingm, Wofk
Flow until prodiction. Cheeck and make sure that order elements such as part number, quantity, price,
delivery terms, payment terms etc. are in line with quotation from GPM or workflow in SAP.
Create customer master data, condition, customer’s material number in SAP system (transaction code:
XD01, VK11, VD51).
Input sale order in SAP (transaction code: VA01)
Monitor from time to time sales order changes, e.g. delivery schedule/order qty. and price change, record
reason of changes in item overview of SO. Any change of order has to be sent to customer for
acknowledgement.
Monitor backlog sales order on daily basis, reschedule sale order by BOP.
For global “A” & “E” articles, directly handle customer cancellation request, record reason of cancellation in
item overview of SO, select “Reason For Rejection” instead of direct deletion item in SO.
For global “C”, “K”, “Z”, “G” articles, cancellation is not allowed unless excess materials cost is absorbed by
customer or there are other written agreements.
2.Purchase Order Handling
After MRP run call up MRP list (MD06) and Stock/Requirements list (MD04). If it is global material just
check if all purchase orders are placed to GRAG vendors. If it is local material from local supplier, convert
PlOrd into PurRqs into PchOrd manually. Check carefully the purchase price, delivery/payment term, then
print out PO for approval.
After got approval from SCM manager, send the PO to supplier and follow up PO acknowledgement, PO
should confirm within 2 working days through e-mail, fax or telephone.
Input PO confirmed date into SAP fr local materials.
Keep close connection with supplier in order to follow up each PO. If it is necessary, ask supplier to pull
in/push out the delivery date to meet our customers’ requirement.
Co-ordinate with Customs Clearance/shipping and supplier or organize an efficient and economic
transportation way.
Monitor/fix backlog purchase order on daily basis and push supplier if there is any delay. Identify supplier
shortage and communicate with related parties in order to control and work out a recovery delivery plan.
Check shipment discrepancy report and follow up credit note, debit note or replacement from supplier.
Work with supplier and SQE for arranging replacement or credit note for non-conforming material.
Co-operate with Purchasing to evaluate service for suppliers in regular basis.
Communicate regularly forecast information to suppliers in order to improve suppliers’ delivery performance.
3. Production Orders
Review MD06 on daily basis for in house production material.
Create PrdOrd or fix PlOrd in MD04 after check components status to confirm customer orders within three
days.
Create PrdOrd and issue to Shop Floor. If finished goods material status is “03” or "05", send e-mail to
related depts. to follow up.
Monitor backlog Production order on daily basis, co-ordinate with related Dept. to make sure production order
can be finished on time. If there is any delay, inform production supervisors and find out root cause in order to
control and work out a recovery delivery plan.
Confirm production orders once production finished/deliveries made.
4. Inventory Maintenance & Safety Stock and minimum lot monitoring and adjustment,
inventory monitoring
Monitor safety stock and minimum lot size on monthly basis, adjust safety stock and minimum lot size based
on updated information (consumption, forecast), keep safety stock adjustment record for further reference.
Monitor stock level and find out stock days on hand destroyer, work with related Depts. or supplier to define
proper lot size or MOQ, control the inventory to a reasonable level. # Maintenance of Inventory, Inbound,
outbound monitoring, Material Put away , Raw materials, WIP,FG maintenance and Reporting
5. Workflow releasing
Release WF based on information from GPM or project leader, WF to operation plant should follow company
defined rules. Inform LS timely when WF is done in system.
To ensure that TP, MOQ & LT released are correct, cross check based on responsibility matrix is essential
requirement.
Maintain link between *YYC and non-YYC part if part number ended in *YYC.
6. Delivery & Invoices
