Personal & Technical Assistant to the School Founder

Job Description:

ABODE School is seeking for a Personal and Technical Secretary who will provide high-level administrative and technical support to the School Founder. This role involves managing schedules, communications, meetings, and documentation, along with handling technology-related tasks such as data management, presentations, and digital correspondence. The ideal candidate should be organized, proactive, tech-savvy, and capable of maintaining confidentiality while ensuring smooth day-to-day operations.

Key Responsibilities:

1. Administrative Support

* Manage the Founder’s calendar, appointments, and travel schedules.

*Handle phone calls, emails, and correspondence efficiently and professionally.

*Organize and prepare documents, reports, and presentations.

*Coordinate meetings, take minutes, and ensure timely follow-ups on assigned tasks.

*Maintain confidential files and records.

*Liaise with internal departments, staff, and external stakeholders on behalf of the Founder.

2. Technical & Digital Responsibilities

*Prepare professional documents, PowerPoint presentations, and Excel reports.

*Maintain and update digital records, files, and databases.

*Assist in managing the Founder’s digital communications and social media (if applicable).

*Coordinate online meetings, webinars, and virtual events.

*Support with technology-related issues, troubleshooting, and ensuring smooth digital operations.

3. Project Coordination

*Assist the Founder in planning and tracking school projects and initiatives.

*Follow up with departments to ensure timely completion of assigned tasks.

*Compile and analyze data for decision-making and reporting purposes.

4. Communication & Relationship Management

*Draft professional letters, circulars, and emails on behalf of the Founder.

*Maintain positive relationships with parents, staff, and external partners.

*Represent the Founder in meetings or communications when required.

Qualifications & Skills Required:

*Bachelor’s degree (preferably in Business Administration, English, IT, or related field).

*3–7 years of relevant experience as a Personal Assistant, Executive Secretary, or similar role.

*Excellent verbal and written communication skills.

*Strong organizational and time management abilities.

*Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.

*Ability to handle confidential information with discretion.

*Tech-savvy, adaptable, and proactive.

*Professional demeanor and strong interpersonal skills.

Preferred Attributes:

*Experience in an educational or institutional setup.

*Familiarity with school management systems and ERP tools.

*Ability to multitask and work under pressure with minimal supervision

Job Type: Full-time

Location:

• Gopanpally, Hyderabad, Telangana (Preferred)

Work Location: In person