Personal Secretary to the MD

Job Title:

Department:

Location:

Reporting To:

Job Summary:

The Personal Secretary will provide comprehensive administrative and executive support to the Managing Director (MD) of Aeden Fruits International Pvt Ltd. This role involves managing the MD’s calendar, coordinating meetings, handling correspondence, organizing travel, and ensuring smooth day-to-day operations of the Executive Office.

Key Responsibilities:

• Manage the MD’s

  daily schedule, appointments, and meetings

  , ensuring effective time management and prioritization.
• Coordinate and organize

  internal and external meetings

  , prepare agendas, minutes, and follow-up actions.
• Handle

  confidential correspondence

  , emails, and communication on behalf of the MD.
• Arrange

  travel itineraries

  , accommodation, and logistics for business trips.
• Maintain and update important

  records, reports, and documentation

  .
• Liaise with senior management, department heads, and external stakeholders for smooth communication and coordination.
• Provide

  administrative and logistical support

  for corporate events, reviews, and presentations.
• Manage incoming and outgoing communication, including calls, visitors, and mails.
• Assist in preparing reports, presentations, and briefings as required by the MD.
• Maintain strict

  confidentiality and professionalism

  at all times.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Commerce, or related field.
• Minimum

  2–4 years of experience

  as an Executive Assistant / Personal Secretary / Administrative role.
• Excellent

  communication and interpersonal skills

  .
• Strong

  organizational and time-management abilities

  .
• Proficiency in

  MS Office Suite (Word, Excel, PowerPoint, Outlook)

  .
• Ability to handle sensitive information with

  discretion and integrity

  .
• High level of

  professionalism, attention to detail, and adaptability

  .

Work Environment:

• Full-time position based at the

  Aeden Fruits International Pvt Ltd Office, Panangad, Kochi

  .
• Dynamic, fast-paced work environment requiring a proactive and resourceful approach.