Personal Secretary to Managing Director

Position Summary:

We are looking for a highly organized, discreet, and proactive Personal Secretary to support the Managing Director (MD) in day-to-day administrative and operational tasks. The ideal candidate will be responsible for managing the MD's schedule, coordinating communications, and ensuring smooth execution of business and personal affairs. This role requires exceptional time management, communication skills, and the ability to handle confidential information with utmost integrity.

Key Responsibilities:Administrative Support

• Manage and maintain the MD’s calendar, including appointments, meetings, and travel arrangements
• Prepare correspondence, reports, and presentations on behalf of the MD
• Organize internal and external meetings, prepare agendas, and take meeting minutes
• Coordinate with senior executives, stakeholders, and external contacts
• Manage incoming emails and calls, prioritizing and responding where appropriate

Travel & Logistics

• Arrange domestic and international travel, accommodation, visas, and transportation
• Prepare detailed travel itineraries and manage travel expenses and reimbursements

Document & File Management

• Maintain and organize confidential files, records, and legal documents
• Assist in drafting and reviewing internal communications and reports
• Ensure timely submission of reports, proposals, and key documents

Liaison & Coordination

• Act as the primary point of contact between the MD and internal/external stakeholders
• Follow up on delegated tasks and projects to ensure progress and completion
• Support the MD in liaising with board members, partners, and senior management

Personal Assistance

• Handle selected personal tasks including appointments, reservations, and errands as needed
• Manage gifting, event planning, and special arrangements for personal and professional occasions

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 3–5 years of experience as a Personal or Executive Secretary, preferably supporting C-level executives
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and organizational skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and productivity tools
• Ability to prioritize and multitask in a fast-paced environment
• Strong attention to detail and ability to work independently

Preferred Attributes:

• Experience working with top-level executives in corporate or high-growth environments
• Flexible, adaptable, and calm under pressure
• Positive attitude and proactive mindset
• Strong problem-solving abilities and business acumen

Job Types: Full-time, Permanent, Fresher

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

• Day shift

Work Location: In person