Personal Secretary to Director

Job Summary

We are looking for a Personal Assistant who can assist the company management & directors and help improve productivity.

Responsibilities and Duties

• Typing Letters, taking dictation and following general instructions
• Screening phone calls and dealing with enquiries where appropriate
• Making appointments and planning their manager’s diary & calendar
• Organising and attending meetings; sometimes taking minutes and ensuring their manager is well-prepared for meetings
• Replying to emails, faxes and post
• Assisting with projects their manager might be working on by researching or writing reports
• Organising and maintaining office systems
• Standing in for their manager in their absence.
• Acting as a first point of contact: dealing with correspondence and phone calls
• managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s discretion
• Basic Accounting or Tally software knowledge
• Required Experience, Skills and Qualifications
• Discretion and trustworthiness: you will often be party of confidential information
• Excellent typing skills.
• Candidate must be very very fluent in English.
• Candidate must have very good knowledge of computers.
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills
• A knowledge of standard software packages and the ability to learn company-specific software if required
• BA in English/ BSc. In Civil Engineering/BCom (Hons) preferred.

Benefits

• Opportunity to work with top level management of one of the top infrastructure companies in West Bengal.

Job Types: Full-time, Fresher

Pay: ₹13,000.00 - ₹17,000.00 per month

Work Location: In person