Personal Secretary

Job Description

Job Description: Key Responsibilities: Manage and maintain the MDs schedule, appointments, and travel plans Coordinate internal and external meetings, site visits, and reviews Draft, review, and manage correspondence, reports, and other documents Act as a point of contact between the MD and internal/external stakeholders Maintain organized records of key contracts, project timelines, and client communications Follow up on project updates and ensure timely completion of assigned tasks Prepare meeting minutes, business presentations, and briefs as required Handle confidential information with discretion and professionalism Support the MD with administrative tasks, including budgeting and expense tracking Coordinate with various departments (sales, legal, engineering, etc.) for updates and reporting Qualifications and Experience: Graduate in Business Administration, Real Estate, or related field preferred 2–3 years of experience as a Personal Secretary/Executive Assistant in the real estate sector (residential/commercial) Strong knowledge of real estate industry practices and terminology Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools Highly organized, with strong time-management and multitasking abilities Ability to work under pressure and adapt to a fast-paced environment Preferred Skills: Familiarity with Bangalore’s real estate landscape and regulatory framework Prior experience working with senior leadership or MD-level executives Knowledge of project coordination and documentation in construction/development settings