Personal Secretary

Personal Secretary to Director – Mumbai

Location:

Employment Type:

Experience:

Salary Rs 35,000 per month

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About the Role

Personal Secretary

This is a hands-on role that requires flexibility, discretion, and the ability to multitask effectively in a dynamic work environment.

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Key Responsibilities

Administrative & Coordination

• Manage daily calendar, appointments, and reminders.

• Organise meetings, calls, and travel itineraries.

• Maintain confidential files and handle correspondence.

• Coordinate with vendors, suppliers, and internal teams.

• Prepare documents, presentations, and reports when required.

Travel & Logistics

flight, train, and hotel bookings

airport pickups and drop-offs

• Coordinate car logistics and ensure smooth travel schedules.

• Manage travel documentation, visa processing, and expense tracking.

Finance & Errands

Run to the bank

• Handle payments, reimbursements, and petty cash.

• Oversee courier services, bill payments, and collections.

• Support general office or personal errands as required.

Personal & Event Support

• Accompany the Director for meetings or events when needed.

• Manage personal appointments, family schedules, and home-related coordination.

• Liaise with PR contacts or event vendors for engagements and appearances.

• Maintain the Director’s professional and social calendar.

Miscellaneous

• Handle unscheduled or last-minute tasks efficiently.

• Ensure confidentiality in all matters.

• Provide flexible support during travel or extended work hours when required.

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Requirements

• 3–5 years of experience as a Personal Assistant or Executive Secretary.

• Excellent verbal and written communication skills.

• Highly organised, proactive, and trustworthy.

• Strong coordination skills with attention to detail.

Valid Driving Licence – mandatory.

• Comfortable managing both office and personal responsibilities.

• Tech-savvy (MS Office, Google Workspace, WhatsApp, etc.).

• Well-versed with Mumbai routes, local vendors, and logistics.

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Preferred Qualities

• Discreet and professional in handling confidential matters.

• Polite, well-spoken, and presentable.

• Able to coordinate PR or event-related tasks.

• Familiarity with banking, bill payments, and travel logistics.

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What We Offer

• Competitive salary based on experience.

• Travel and phone allowance.

• Exposure to dynamic projects and diverse tasks.

• Opportunity to work directly with a senior business leader.