Personal /Executive Assistant- UK Shift

About Corporate and Investment Banking

As a global leader in knowledge processes, research, and analytics, youll be working with a team that specializes in global market research, working with the top-rated investment research organizations, bulge bracket investment banks, and leading asset managers. We cater to 8 of the top 10 global banks, working alongside their product and sector teams, supporting them on deal origination, execution, valuation, and transaction advisory-related projects.

What you will be doing at Evalueserve-

We are seeking an organized, resourceful, and discreet Personal [and Executive] Assistant to support U.S.-based senior executives. The job hours include overnight US support and will also have some overlap with morning hours in the US. The position requires a seamless blend of executive support with high-touch personal assistance.

We are looking for candidates who have exceptional proficiency in English and strong communication skills, and are highly detail-oriented, accountable, and proactive. The ideal candidate should have strong organizational discipline, high integrity, and the ability to operate autonomously with thoughtful judgment and consistent follow-through. 

Personal Support

• Manage complex personal travel, family itineraries, and home-related logistics
• Coordinate family appointments, school or childcare scheduling, and medical visits
• Liaise with domestic staff, drivers, and vendors to ensure seamless day-to-day operations
• Research on gifts, home projects, events, or unique service providers
• Make restaurant, wellness, and entertainment reservations
• Track important dates (birthdays, anniversaries, renewals) and prepare reminders or materials as needed
• Assist with household organization, inventory tracking, and recurring supply needs
• Maintain organized records related to family activities, home maintenance, and travel
• Provide support with family events or hosting (sourcing caterers, scheduling, RSVP management)
• Update calendars and coordinate across multiple parties to avoid conflicts
• Ensure confidential and secure handling of all personal information and documentation

Executive Support

• Provide after-hours monitoring and backup coverage during overnight US timeframes
• Proactively manage calendars, meetings, and commitments across multiple time zones
• Anticipate conflicts or changes and proactively rebook or adjust logistics as needed
• Coordinate with internal and external stakeholders on behalf of the executive, acting as a trusted point of contact
• Prepare detailed itineraries for domestic and international travel and book flights, hotels, and ground transportation, among others, as required
• Prepare comprehensive travel packets with confirmations, maps, and contact details
• Undertake due diligence for complex or ambiguous assignments and summarize findings in clear, organized written memos or PowerPoint decks
• Track key deliverables and ensure timely follow-through on action items
• Assist with drafting and formatting documents, presentations, and talking points
• Provide support on ad hoc requests
• Maintain accurate records of expenses and assist with reimbursement or reporting processes

What were looking for-

• 5+ years of experience in senior administrative support or personal / executive assistant roles
• High fluency in English (verbal and written), with excellent telephonic, virtual, and written communication skills
• Prior experience in supporting US-based clients or executives
• Exceptional PowerPoint skills and the ability to create well-structured, visually appealing presentations
• Proficient in the use of Microsoft Office Suite (Outlook, Word, Excel) and common communication tools (Zoom, Slack, MS Teams)
• High attention to detail, with the ability to manage shifting priorities and complex logistics
• Ability to independently analyze tasks, gather inputs, and synthesize actionable summaries or recommendations
• Sound judgment, professionalism, and discretion when handling confidential information
• Ability to take initiatives and ownership of responsibilities with minimal oversight
• Experience of managing multiple stakeholders and workflows in a fast-paced, high-trust environmen
• Ability to work with US-based teams across time zones and the capacity to adapt to different communication styles

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