Personal Chief of Staff

Role Overview

(A hybrid role supporting InsuredMine, SDBDJ Foundation, and personal administration)

Raution Jaiswal

The individual will split their time across three core areas:

• 30% – InsuredMine (Business Operations & Executive Support)

• 50% – SDBDJ Foundation (Program Coordination & Social Impact Work)

• 20% – Personal Administration (Non-business tasks and life logistics)

The role is ideal for someone who can operate with high trust, adaptability, and a proactive mindset.

1. InsuredMine Support (30%)

• Manage Raution’s InsuredMine-related calendar, scheduling, and communication flow.
• Assist with follow-ups, internal coordination, and documentation for leadership initiatives.
• Prepare briefs, summaries, and drafts for meetings, presentations, and communications.
• Coordinate travel logistics for InsuredMine events, conferences, and client interactions.
• Handle confidential business information with professionalism and discretion.

2. SDBDJ Foundation – Social Impact Work (50%)

• Oversee the planning, execution, and documentation of foundation projects (education, community initiatives, events, outreach).
• Coordinate with volunteers, stakeholders, schools, local bodies, and vendors involved in foundation activities.
• Maintain foundation calendars, budgets, reports, and project trackers.
• Draft letters, proposals, schedules, and communication materials for foundation activities.
• Assist Raution in building relationships with community leaders, organizers, and beneficiaries.
• Manage on-ground logistics for foundation events, camps, workshops, and social programs.

3. Personal Administration (20%)

• Take care of personal tasks such as:
• Passport processing & renewals
• Bills, fees, subscriptions
• Travel planning (non-business)
• Filing documents, organizing records
• Coordinating household service providers
• Managing tags, utilities, IDs, and renewals
• Ensure smooth execution of day-to-day personal responsibilities that enable Raution to focus on high-impact work.

Core Skills & Expectations

• Excellent communication skills in English, Hindi, and preferably Bengali.
• High level of trust, confidentiality, and integrity.
• Strong organizational and time-management abilities.
• Ability to multitask across business, foundation, and personal work.
• Proactive problem-solving mindset; anticipates needs ahead of time.
• Comfortable coordinating with diverse groups—from senior executives to volunteers.
• Willingness to travel occasionally for foundation and personal work.

Position Details

• Title:

  Executive Operations & Personal Administrator

• Reports To:

  Raution Jaiswal

• Location:

  Kolkata-based, with hybrid travel as needed

• Work Nature:

  Blended (Corporate + Social Work + Personal Administration)

• Time Allocation:

• 30% InsuredMine
• 50% SDBDJ Foundation
• 20% Personal tasks