Personal Assistant To Director

Job Description

Job Title: Personal Assistant to the Director (Only for Female Candidates) Only for Local Candidates (Pune Based ) Location: Aundh, Pune, Maharashtra Industry: Travel & Tourism Reporting To: Director / Founder Working Hours: Full-Time (Flexible, as per travel and business needs) Role Overview The Personal Assistant (PA) to the Director will play a key role in organizing, coordinating, and managing day-to-day operations, vendor follow-ups, task monitoring, and ensuring timely execution of strategic plans. This person will be the Directors right hand and must be proactive, tech-savvy, and excellent at multitasking. Key Responsibilities Executive Support Manage and organize the Directors calendar meetings, calls, travel schedules. Coordinate internal and external communication. Prepare agendas, take meeting minutes, and ensure follow-up actions are tracked Operations Management Create and maintain detailed Excel trackers and dashboards for follow-ups. Coordinate with vendors, hotels, logistics partners, and service providers. Track deadlines, payments, deliveries, and project milestones. Handle basic HR and admin coordination (leave tracking, task sheets, etc.) Communication & Coordination Be the point of contact between the Director and internal teams. Draft official communication, emails, and reports. Follow up on assigned tasks with internal departments and external partners. Travel and Itinerary Planning Assist in researching, planning, and organizing high-end domestic and international itineraries. Coordinate client requirements with the execution team. Documentation & Reporting Maintain records of contracts, proposals, and legal documents. Prepare weekly and monthly performance reports for the Director. Desired Candidate Profile Experience & Education Bachelors degree in Business Administration, Travel Management, or related field. 25 years experience as a PA, Executive Assistant, or Operations Executive. Prior experience in the travel/tourism/hospitality industry preferred. Skills Required Excellent spoken and written English & Hindi. Strong in Excel (pivot tables, dashboards, trackers), PowerPoint, and Google Suite. Strong follow-up and time management skills. Ability to multitask and work under pressure. High level of confidentiality and professionalism. Tech-savvy: Experience with project management tools (e.g., Trello, Notion, Asana) is a plus. Personality Traits Reliable, proactive, and detail-oriented. Energetic, resourceful, and self-motivated. Positive attitude and strong interpersonal skills. Strong problem-solving skills and ownership mindset Remuneration Competitive salary based on experience. Opportunity to grow with a rapidly expanding travel company. To Apply: Send your detailed resume with photo to: Email: hr@dhaniraj.com Contact: 9011033411