Personal Assistant

Job Title: Executive to Director
Reports To: Managing Director / Director

Location: Miraroad mumbai to kandivali, Mumbai, MH

Job Summary:

The Assistant to Director will work closely with the Director to support daily operations, coordinate inter-departmental communication, and ensure timely execution of strategic initiatives. This role requires excellent organizational skills, discretion, and a proactive approach to managing tasks and responsibilities.

Key Responsibilities:

• Assist the Director in day-to-day activities including scheduling, correspondence, and follow-ups.
• Coordinate with department heads and ensure implementation of the Director’s instructions.
• Maintain a calendar of meetings, travel plans, and deadlines.
• Prepare presentations, reports, and meeting agendas as required.
• Attend meetings with or on behalf of the Director, document minutes and track action points.
• Handle confidential documents and ensure sensitive information is maintained securely.
• Conduct research and compile information to support strategic planning and decision-making.
• Monitor and follow up on project execution status from relevant teams.
• Manage incoming communication (emails, calls, letters) and prioritize items needing immediate attention.
• Represent the Director professionally in internal and external communications.
• Ready to travel all India with Director

Skills & Qualifications:

• Gender: Female (per specification)
• Education: Bachelor’s degree—preferably in Business Administration, Management, or related field
• Language Proficiency: Fluent in English and Gujarati (verbal and written).
• Technical Proficiency:
• Strong command of Microsoft Excel (formulas, pivot tables, data visualization).
• Comfortable with AI tools (e.g., ChatGPT, content summarization, data extraction) for research and drafting.
• Proficient in PowerPoint, Outlook, and possibly Google Workspace or collaboration tools
• 2+ years of experience in a similar role or executive support
• Strong verbal and written communication skills (English, Hindi/Gujarati preferred)
• High level of discretion and integrity
• Strong organizational and multitasking abilities
• Tech-savvy – MS Office, Google Workspace, calendar tools, power point presentation, Chat GPT etc.
• Ability to work independently and under pressure
• Positive attitude and professional presentation

Preferred Attributes:

• Age: 30–35 years
• Proactive and solution-oriented mindset
• Strong observation and analytical skills
• Experience in working directly with top management or leadership

Job Type: Full-time

Pay: ₹10,000.00 - ₹20,000.00 per month

Work Location: In person