Personal Assistant

Job Title: Personal Assistant to Executive Vice President

• Manage and maintain the EVPs daily schedule, appointments, meetings, and travel itineraries.
• Prioritize and coordinate incoming requests, correspondence, and communications on behalf of the EVP.
• Prepare and review internal and external communications, presentations, reports, and minutes of meetings.
• Maintain confidentiality in all aspects of the EVPs business and personal matters.

2. Communication & Coordination:

• Act as the primary point of contact between the EVP and internal/external stakeholders.
• Coordinate cross-departmental communication and ensure timely follow-up on key decisions and deliverables.
• Draft high-quality emails, letters, and professional correspondence with attention to tone and accuracy.

3. Meeting & Event Management:

• Schedule, plan, and organize meetings, conferences, and reviewsensuring all materials and logistics are ready in advance.
• Record minutes, track action items, and follow up on commitments made during meetings.
• Assist in organizing internal/external events, executive visits, and corporate engagements.

4. Documentation & Record Management:

• Maintain an efficient filing system (physical and digital) for executive documents, reports, and confidential files.
• Track project deadlines, prepare dashboards, and support management reporting.
• Handle expense claims, reimbursements, and vendor coordination related to EVPs office.

5. Strategic & Personal Assistance:

• Support EVP in prioritizing tasks aligned with business goals and deadlines.
• Anticipate EVPs requirements and proactively address administrative or operational needs.
• Occasionally handle personal errands and tasks as assigned.

Qualifications & Skills:

• Bachelors degree in Business Administration, Commerce, or related field (Masters preferred).

Experience:

• 5+ years of experience as an Executive Assistant, Personal Assistant, or Office Manager supporting senior leadership in a corporate environment.

Skills:

• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication.
• High level of discretion, integrity, and confidentiality.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Google Workspace).
• Professional demeanor with strong interpersonal skills and attention to detail.
• Ability to work under pressure and manage competing priorities.

Key Attributes:

• Proactive and resourceful mindset.
• Strong business acumen and professionalism.
• Discreet, dependable, and self-motivated.
• Positive attitude with flexibility to handle dynamic situations.