PA to Chairman

OBJECTIVE:

To provide comprehensive, administrative and secretarial support to the Chairman, ensuring smooth management of day-to-day operations, smooth coordination of office operations, public relations, and communication with stakeholders, constituents, and government departments.

KEY RESPONSIBILITIES:

Administrative Support

• Manage the Chairman’s schedule, appointments, travel arrangements. calendar, and public events
• Prepare and organize meetings, agendas, minutes, and follow-ups.
• Handle confidential documents and ensure proper filing and record-keeping.
• Draft and manage correspondence, including letters, emails, press releases, and social media updates.
• Research and prepare briefs, notes, and speeches for media interactions.
• Track bills, policies, and government announcements relevant to the Chairman’s interests.

Communication Management

• Draft, proofread, and manage correspondence, emails, reports, and presentations.
• Act as a point of contact between the Chairman and internal/external stakeholders.
• Manage social media presence and official communication channels.
• Coordinate with media personnel for interviews, coverage, or press events.
• Assist in drafting speeches, public statements, and policy positions

Coordination

• Coordinate events, meetings, and special projects as directed by the Chairman.
• Support committee work and institutional planning initiatives.
• Ensure proper protocol and coordination with local and government bodies during events.

Documentation & Records

• Maintain proper documentation of all files related to the Chairman’s office.
• Organize archives and ensure accessibility for reference and compliance.

Travel & Logistics

• Manage travel itineraries, bookings, accommodations, and expense reports.
• Prepare briefing materials and schedules for trips, conferences, and events.

Office Management

• Ensure the Chairman’s office is well-organized and operational.
• Procure office supplies and handle basic budget management if required.

Confidentiality & Professionalism

• Maintain the highest level of discretion and integrity.
• Handle sensitive information with utmost confidentiality.

QUALIFICATIONS & SKILLS:

• Master' Degree in Business Administration (MBA)
• Graduate / Post Graduate (preferably in Political Science, Public Administration, English or related field) can also be considered
• 3–5 years of experience as a PA/Executive Assistant or in a similar role
• Prior experience in political, government, or administrative support preferred
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and social media platforms.
• Strong organizational and multitasking abilities, communication, interpersonal skills
• High level of discretion, diplomacy, and professionalism
• Strong interpersonal skills and a collaborative attitude
• Ability to work under pressure and meet deadlines
• Excellent command over English and Odia language (spoken & written)
• Ability to multitask, handle pressure, and work in a dynamic political environment

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Education:

• Master's (Preferred)

Experience:

• Office management: 3 years (Required)

Language:

• Odia (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Speak with the employer
+91 8249779019