Operations & Purchase Executive

Role Overview

The Operations & Purchase Executive will be responsible for managing procurement, stock coordination, and order fulfillment for Jagdamba Pearls. The role requires close coordination with suppliers, the online team, and warehouse staff to ensure timely availability of fast-moving items, proper stock management, and smooth processing of online orders without cancellations.

Key Responsibilities

1. Purchasing & Supplier Coordination

• Identify and procure required stock as per sales trends and demand.
• Coordinate with suppliers to ensure timely delivery of products.
• Verify stock received against purchase orders and GRN (Goods Receipt Note).
• Negotiate and confirm pricing with suppliers, ensuring alignment with company standards.

1. Stock Management & Bin Allocation

• Maintain stock accurately in respective bins and update system records.
• Generate barcodes at the time of GRN for all new stock.
• Issue stock against online orders with proper documentation and accuracy.
• Ensure well-maintained physical stock records.

1. Order Fulfillment & Online Coordination

• Work closely with the online/e-commerce team to identify fast-moving products.
• Ensure stock availability to fulfill all online orders without delay.
• Minimize order cancellations by maintaining sufficient buffer stock.

1. Inventory Control & Physical Verification

• Conduct regular and timely physical stock checks to reconcile with system records.
• Investigate discrepancies and take corrective action.
• Monitor stock turnover and highlight slow/non-moving inventory.

1. Operational Reporting & Compliance

• Maintain reports of stock availability, inward/outward movement, and purchase status.
• Support audits and provide accurate stock records.
• Ensure adherence to company SOPs for inventory and purchasing.

Key Skills & Competencies

• Strong knowledge of inventory management and purchasing practices.
• Good coordination and communication skills with suppliers and internal teams.
• Proficiency in MS Excel, inventory software, and barcode generation tools.
• Ability to work under pressure and ensure timely order fulfillment.
• Strong attention to detail and accuracy in stock handling.

Qualifications & Experience

• Graduate (preferably in Commerce, Supply Chain, or Operations).
• 2–4 years of experience in purchase, stock, or warehouse management (retail/jewelry/e-commerce preferred).
• Experience with barcode systems and inventory software will be an advantage.

Performance Indicators (KPI)

• % of orders fulfilled without cancellation.
• Timely procurement of stock based on demand.
• Accuracy of stock records (system vs physical).
• On-time barcode generation and GRN entries.
• Supplier coordination effectiveness and timely deliveries.