Onboarding Executive

The HR Onboarding Executive will be responsible for managing the complete onboarding lifecycle, ensuring a smooth, structured, and positive experience for all new employees. The role includes documentation handling, system approvals, data accuracy, induction coordination, vendor payout processing, and effective communication with circle- and center-level stakeholders.

On Vendor Payroll

Key Responsibilities

1. Documentation & System Management
• Review, verify, and approve onboarding documents submitted through Darwinbox. • Upload and maintain all verified documents in the EDCOS repository. • Ensure accuracy, compliance, and timely completion of all documentation processes. • Ensure timely closure of Base BGV (Background Verification) for all joiners before their joining date to facilitate smooth onboarding.

2. Tracker & Data Management
• Maintain and update onboarding trackers, joining status reports, and follow-up sheets. • Ensure 100% data accuracy for audits, reporting, and internal dashboards. • Use Excel extensively for data management, reporting, and tracker maintenance.

3. Candidate Coordination
• Communicate with upcoming joiners on joining formalities, document requirements, and induction schedules. • Provide end-to-end support throughout the pre-boarding and onboarding processes.

4. Stakeholder Coordination
• Collaborate with internal teams such as HRBPs, Talent Acquisition, IT/Admin, and Payroll for onboarding activities. • Coordinate with external partners for background verification and documentation support. • Manage onboarding processes at both circle level and center level to ensure seamless execution.

5. Induction & Engagement Activities
• Schedule and coordinate induction sessions, department interactions, and orientation programs. • Ensure availability of facilitators, resources, and induction material for new joiners. • Ensure and manage attendance of all mandatory induction sessions and track completion status.

6. Vendor & Payout Management
• Raise PR (Purchase Requests) for vendor payouts related to onboarding or induction activities. • Coordinate with finance and procurement for timely processing of vendor payments.

Skills & Competencies
• Advanced Excel proficiency is a must (VLOOKUP, Pivot Tables, formatting, data management). • Strong communication skills both verbal and written. • Excellent coordination and follow-up abilities. • High attention to detail and strong documentation accuracy. • Working knowledge of HRMS platforms (preferably Darwinbox). • Ability to multitask and work in a fast-paced environment.

Qualifications
• Bachelors degree in Human Resources or a related field. • 13 years of experience in HR Operations or Onboarding (preferred). • Prior experience in documentation, onboarding, or BGV processes will be an advantage.