Job
Description
Primary Responsibilities: • Responsible for supporting Center activities and closely work with Senior Leadership and leadership teams within CEC, exercising confidentiality, tact and diplomacy. • Interacts with Senior leadership across the company on behalf of leader Exercises considerable discretion and independent judgment in managing the flow of work within the area of responsibility. Works with a limited degree of supervision, with full authority of the supported senior leader. • Managing calendar, expenses reports of leadership supporting on travel working along with Travel desk, Visitor Management and coordination (Agenda/Travel/Approvals). • Conducting/managing the meetings of Leadership/Site (Notes, Documentation, send Meeting Invitation, Presentation, Maintaining Decorum, Arrangements (Seating, Agenda, Food). • Supports Discipline as well with expenses reports, travel working along with Travel desk, Visitor Management and coordination (Agenda/Travel/Approvals) and arrangements such as Food working along with project coordinator. • Creation & Maintaining of Distribution List, Share Point, roster, files/documentation for center. • Support creation/maintenance of center server access, audit every year. • Support center- ERG activities (Budgeting, events, Branding). • Assist in the placement of all purchase orders for the procurement of equipment and material necessary to support center activities/projects. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines. Also create vendor codes which are not in system with proper documentation. Complete the receiving in system for the Purchase order released once supplier has completed his commitment to us as per the order. • Plan project meetings and special events. Other Significant Data: • Provides the necessary support for Design, Procurement, and Construction activities which will help the smooth and timely execution of the project. This is done by demonstrating proficient job skills, knowledge, teamwork and quality performance in an efficient and professional manner. • Works closely with the project coordinator/Engineers. • Provide assistance to peers on an as needed basis during excessive workload periods or act as a back-up during peers' absence. • Supports few project administrative activities in SAP as back-up. Required Qualifications: • Must have excellent written and oral communication skills. • Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook are required. • Must be able to apply software applications to respond to requests with attention to detail and accuracy. • The ability to build strong working relationships with diverse groups. The job duties are diverse and require quick, accurate, and consistent decision making. • Able to handle multiple priorities from multiple sources. • Must be an organized self-starter enabling good judgment and the flexibility to adapt to priority changes and demands. • At least 5 years of experience • Proficient in Office and SAP or Oracle.
