- We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
- We are committed to our Total Self culture where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people.
- We are continuously building the company we all want to work for and our customers want to work with. WhyBecause when we bring together diversity of thoughts, backgrounds, cultures, and perspectives we're able to create a place where everyone feels like they belong.
Job Responsibilities
JOB SUMMARY
Experienced and dynamic individual responsible for all service and operations for the site(s). This role will oversee all aspects of the facility s operations, including maintenance, space planning, vendor management, safety protocols, budgeting and ensuring a productive work environment. Lead and provide strategic direction to a team of professionals. Primary focus is ensuring a safe, efficient, and comfortable working environment for all employees while providing leadership and guidance to your team.
JOB RESPONSIBILITIES
- Develop and implement comprehensive facility management.
- Lead and manage a team of professionals, providing direction, support, and guidance to ensure the successful execution of their responsibilities and development.
- Oversee the day-to-day operations and maintenance of office facilities, ensuring compliance with in country regulatory requirements and industry standards.
- Develop and implement policies, procedures, and best practices related to office operations and maintenance.
- Collaborate with cross-functional teams, such as IT, HR, Legal/Compliance and Finance, to ensure seamless coordination of office-related activities.
- Manage vendor relationships, including procurement, contract negotiation, performance evaluation, and issue resolution.
- Serve as point of contact for landlord relations; address any facility-related concerns or issues with the landlord as necessary.
- Develop and manage the office facilities budget, ensuring cost-effective solutions without compromising quality or safety.
- Conduct regular inspections of the office premises to identify maintenance needs or potential safety hazards; coordinate necessary repairs or improvements.
- Implement energy management strategies to optimize energy usage and promote sustainability initiatives within the office.
- Oversee space planning initiatives, including office moves, additions, changes, and furniture procurement.
- Ensure proper inventory management of office consumables, equipment, and supplies.
- Coordinate emergency response plans and drills to ensure the safety and security of employees in case of emergencies.
- Maintain accurate records related to office facilities management activities, including maintenance logs, vendor contracts, and compliance documentation.
- Stay updated on industry trends and best practices in office facilities management; recommend improvements or innovative solutions as appropriate.
- Foster a positive work environment by promoting teamwork, collaboration, and employee engagement within the office facilities team.
- Minimum travel may be required (up to 25%).
QUALIFICATION REQUIREMENTS
- Bachelors degree in facilities management, business administration, or a related field preferred.
- Require 3+ experience in office facilities management or Ops manager
- Strong knowledge of facility management principles and best practices.
- Excellent leadership skills with the ability to motivate and inspire a team.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills with the ability to interact with employees at all levels of the organization.
- Ability to handle people, stakeholders- managing stakeholder request, facility handling
- Knowledge of health and safety regulations and practices.
- Experience in vendor management and contract negotiation.
- Ability to handle confidential information with discretion and maintain a high level of professionalism.
- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
- Good to have team handling experience
