Office Executive

The Front Office Executive will serve as the first point of contact for visitors, parents, and callers, ensuring a professional and welcoming environment. This role involves greeting guests, managing inquiries via phone and email, handling mail and correspondence, maintaining the reception area, and supporting day-to-day administrative tasks. The Front Office Executive plays a key role in ensuring smooth front-desk operations and providing timely support to the administration team.

Key Responsibilities

• Visitor Management:

   Greet, welcome, and assist visitors, students, parents, and staff in a friendly and professional manner. 

• Communication:

   Answer, screen, and direct incoming calls and emails to the appropriate personnel or department. 

• Reception Area:

   Maintain a clean, tidy, and presentable reception area, ensuring all necessary supplies and stationery are in stock. 

• Administrative Support:

   Perform tasks such as data entry, filing, document preparation, and photocopying. 

• Mail & Deliveries:

   Receive, sort, and distribute daily mail, packages, and deliveries. 

• Scheduling:

   Assist with scheduling meetings, appointments, and managing calendars. 

• Supplies & Inventory:

   Monitor and manage front office supplies, maintaining an accurate inventory. 

• Record Keeping:

   Maintain visitor logs, records, and other documentation accurately. 

• Security:

   Ensure office security by controlling access through the reception desk. 

Requirements:

• Bachelor’s degree or equivalent qualification.

• Proven experience as a Front Office Executive, Receptionist, or in a similar role.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Professional demeanor with a customer-focused attitude.

Application Process

• Interested candidates are requested to mail their CVs to:

• recruitment@lingayasvidyapeeth.edu.in

  | head.hr@lingayasvidyapeeth.edu.in

• Contact Numbers: 8700002628, 8810602889

Immediate joiners will be preferred.