Office Clerk

Job Title: Clerk

Department: Administration / Office
Location: Swami Vivekanand Shikshan Prasarak Mandal, Udgir
Reporting To: Administrative Officer / Principal / Head of Department

Job Purpose:

To provide administrative and clerical support to ensure efficient operation of the office. The Clerk will assist in daily office tasks, record maintenance, document preparation, and communication handling.

Key Responsibilities:

• Office Administration
• Maintain and update office records, files, and documents systematically.
• Handle inward and outward correspondence (letters, emails, circulars, notices).
• Assist in data entry, documentation, and preparation of official reports.
• Maintain attendance registers, leave records, and other administrative logs.
• Accounts and Record Keeping
• Support in maintaining fee records, vouchers, and bills.
• Prepare and process receipts, payments, and petty cash records.
• Assist in reconciliation and submission of financial statements as directed.
• Communication & Coordination
• Handle telephonic, email, and written communication efficiently.
• Coordinate between departments, staff, and students for administrative matters.
• Schedule appointments, meetings, and maintain office calendars.
• Documentation & Filing
• Ensure proper filing (manual and digital) of all institutional records.
• Maintain confidentiality of sensitive information and files.
• Assist in preparing letters, circulars, notices, and reports.
• Support Functions
• Provide assistance during audits, inspections, and meetings.
• Help in preparation of examination or admission-related documentation.
• Perform any other duties assigned by the Administrative Officer or Principal.

Qualification & Experience:

• Minimum Qualification: Graduate in any stream.
• Desirable: Diploma/Certificate in Computer Applications.
• Typing Skills: Marathi & English typing (preferred).
• Experience: 1–3 years of experience in clerical or administrative work (preferred).

Skills & Competencies:

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Accuracy and attention to detail.
• Ability to maintain confidentiality.

Work Type: Full Time

Working Hours: As per institutional norms
Remuneration: Commensurate with qualification and experience

Job Types: Full-time, Fresher

Pay: ₹8,000.00 - ₹15,000.00 per month

Work Location: In person