Office Administrator Trainee

About Us:

Kran Consulting Pvt Ltd, with Headquarters in Thiruvananthapuram, Kerala, is an innovative IT consulting company with almost 3 decades of industry presence with a primary focus on Public Administration. We have established ourselves as an organization delivering mission critical projects to Government Clients across the country. We confirm to Global Quality Standards including CMMI DEV/5, ISO 9001:2013, ISO 20000 and ISO 27001. Currently we are working on Government Projects in multiple states in the Country.

Job Description:

As an Office Administrator Trainee, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.

Responsibilities:

Facilities & Office Management

· Maintain a clean, hygienic, and organized office environment

· Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees

· Coordinate with maintenance staff and arrange necessary repairs promptly

· Ensure proper use of office resources including PCs, laptops, printers, and other equipment

· Inspect and ensure all electrical equipment is turned off after office hours

· Enforce discipline in vehicle parking and general office conduct

· Oversee office catering, pantry services, and lunch management, ensuring quality and quantity

Administration & Documentation

· Maintain and file all records systematically, including contracts, POs, letters, and financial statements

· Take regular inventory of office supplies and place orders when stock is low

· Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)

· Distribute internal documents, memos, and notices to relevant departments

· Maintain repository for easy access to important documents

Travel & Logistics Support

· Schedule and book travel arrangements including flights, hotels, and transport for employees

· Coordinate meeting room bookings, client visits, and internal functions

· Manage catering, snacks, and gift arrangements during client or guest visits

Visitor & Guest Management

· Greet and welcome all visitors, directing them to the appropriate sections or personnel

· Monitor office security systems and implement precautionary measures as needed

Employee Onboarding & HR Support

· Welcome new joiners and provide office tours to help them acclimate

· Assist new employees with joining formalities and benefits paperwork

· Introduce new hires to teams and managers to foster integration

Additional Responsibilities

· Coordinate with external vendors and service providers for facility-related needs

· Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives

· Support ad-hoc administrative tasks assigned by management

Skills & Qualification Required:

· Diploma/ Degree required (in any field)

· Excellent written and verbal communication skills

· Excellent organizational skills and attention to detail.

· Excellent time management skills

· Strong knowledge of MS Office (Word, Excel, PPT)

· Ability to multi-task and prioritize works

· Ability to function well in a high-paced and at times stressful environment.

· Able to complete complex administrative tasks with minimal supervision

· Proficiency in creating presentations using Power BI is preferred.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Work Location: In person