Office Administrator Trainee

As an Office Administrator at our company based in Thiruvananthapuram, India, you will play a crucial role in providing administrative support and ensuring the smooth coordination of various routine activities. With 0-1 year of experience, you will be responsible for maintaining a clean, organized, and efficient office environment for our employees. Your primary responsibilities will include overseeing facilities and office management. This entails ensuring the cleanliness and organization of the office space, monitoring infrastructure and resources, coordinating with maintenance staff for repairs, managing office resources usage, and enforcing discipline in parking and general office conduct. Additionally, you will be in charge of office catering, pantry services, and lunch management to ensure quality and quantity standards are met. In terms of administration and documentation, you will be responsible for maintaining and filing records systematically, managing office supplies inventory, procuring necessary items, distributing internal documents, memos, and notices, and ensuring easy access to important documents through a centralized repository. You will also provide travel and logistics support by scheduling and booking travel arrangements for employees, coordinating meeting room bookings, client visits, and internal functions, as well as managing catering, snacks, and gift arrangements during client or guest visits. As part of your role, you will manage visitor and guest interactions by greeting and directing them appropriately, monitoring office security systems, and implementing necessary precautionary measures. Moreover, you will be involved in employee onboarding and HR support activities, including welcoming new joiners, providing office tours, assisting with joining formalities and benefits paperwork, and facilitating integration with teams and managers. In addition to these core responsibilities, you will collaborate with external vendors and service providers for facility-related needs, assist in planning and executing internal events, celebrations, or corporate social responsibility initiatives, and support ad-hoc administrative tasks as assigned by management. If you possess a Diploma/Degree in any field, excellent communication and organizational skills, proficiency in MS Office applications, the ability to multitask and prioritize work, and a proactive approach to completing tasks with minimal supervision, we encourage you to apply for this position. Preference will be given to candidates with experience in creating presentations using Power BI. Join us in our mission to maintain an efficient and productive work environment by submitting your application before the deadline on Sep 30, 2025. We look forward to welcoming a dedicated and detail-oriented individual to our team.,