Office Administrator

Job Title: Admin & Accounts Executive

Location: Mumbai, Maharashtra
Company: Memories by Vedant
Employment Type: Full-Time (Monday to Saturday)

About Us:

Memories by Vedant is a creative photography and cinematography brand that captures events with a focus on storytelling, speed, and quality. From weddings to corporate events, we offer candid photography, traditional video, instant prints, 360° coverage, drone, digital caricatures, and custom frame services.

Role Overview:

We are looking for a smart and reliable Admin & Accounts Executive to manage the company’s internal operations and financial responsibilities. This is a dual-role position suited for someone who is organized, detail-oriented, and has a strong sense of ownership.

Key Responsibilities

Administrative Tasks:

• Manage team schedules, bookings, and job tracking
• Coordinate with clients, vendors, and freelancers
• Maintain project delivery timelines and assist in workflow planning
• Handle inventory (camera gear, prints, props, etc.) and logistics
• Track shoot dates, delivery dates, and revisions for photo/video files
• Support hiring tasks like onboarding freelancers and maintaining attendance logs

Accounting Tasks:

• Maintain daily accounts and expense records
• Raise invoices and follow up for payments
• Track vendor bills and manage petty cash
• Handle GST, TDS entries, and coordinate with CA for monthly filings
• Prepare monthly expense reports and assist in budget planning
• Monitor bank transactions and generate reports as needed

Key Skills Required

• Strong organizational and multitasking abilities
• Basic accounting knowledge (GST, TDS, invoice tracking)
• Familiarity with accounting tools (Tally / Zoho Books / Excel / Google Sheets)
• Good written and verbal communication
• Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar)
• Ability to work independently and maintain confidentiality

Preferred Qualifications

• Bachelor’s degree in Commerce, Business Administration, or related field
• 1-3 years of experience in admin + accounting role

Work Schedule & Location

• Full-Time | In-office
• Location: Mumbai
• Monday to Saturday

Job Types: Full-time, Permanent

Pay: ₹15,000.00 per month

Schedule:

• Day shift

Language:

• English (Required)

Work Location: In person