Office Administrator Assistant

Accountability objectives typically revolve around ensuring the smooth functioning of administrative processes and supporting

the overall organizational goals especially general administration of the office, document management, data entry, data

management and reporting it to the management.

The job involves travelling to local areas as per requirement for providing administrative support to the management.

The key responsibilities of an Office administrator include:

1. Administrative Support: Provide general administrative support to the organization, including minutes of meetings,

and maintaining office supplies.

2. Document Management: Organize and maintain files, records, and documents related to the NGO's operations,

projects, and stakeholders. This may include both physical and electronic filing systems.

3. Data Entry and Reporting: Assist in data entry tasks of Logistics, Inventory, Co-ordination with transporter and courier,

maintain accurate and timely input of information into systems and generate reports as needed.

4. Financial Support: Collaborate with the finance department to process invoices, track expenses, and maintain financial

records.

5. Event Coordination: Assist in organizing events, conferences, workshops, and meetings. This may involve logistical

arrangements, coordinating with participants, preparing materials, and providing on-site support.

6. Office Management: Oversee the day-to-day operations of the office, including managing office equipment,

coordinating repairs and maintenance, and ensuring a clean and organized work environment.

7. Volunteer and Intern Management: Coordinate with the office manager in onboarding interns/new recruits.

8. Support to Management: Provide administrative assistance to the management team, including calendar

management, meeting coordination, and preparing reports.

Required Qualification and Skills:

Education: A high school or equivalent is typically required for an Office Admin role. However, an additional diploma in office

administration, or a related field is desirable with minimum 1 year experience in a similar role.

Skills required:

1. Administrative Skills: Strong administrative and organizational skills are essential. This includes proficiency in managing

calendars, scheduling appointments, coordinating meetings, handling correspondence, and maintaining accurate

records.

2. Computer Proficiency: Proficiency in using office productivity software, such as word processing, spreadsheet, and

presentation applications (e.g., Microsoft Office, Google Suite). Knowledge of databases, email systems, and other

relevant software is also beneficial.

3. Communication Skills: Excellent written and verbal communication skills are crucial. Office Administrators often

interact with internal staff, and visitors.

4. Attention to Detail: Office Admins are responsible for maintaining accurate records, managing documentation, and

handling financial transactions. Attention to detail is essential to ensure accuracy and prevent errors.

5. Time Management: The ability to prioritize tasks, manage multiple deadlines, and work efficiently is crucial in handling

the varied responsibilities of an Office Admin. Effective time management skills help ensure that tasks are completed

promptly and effectively.

6. Problem-Solving Abilities: Office Admins may encounter various challenges in their role. The ability to identify

problems, analyze situations, and propose solutions demonstrates proactive problem-solving skills that contribute to a

smooth office operation.

7. Confidentiality: Office Admins often handle sensitive information, such as financial records, employee data, and

confidential documents.

8. Adaptability: The ability to adapt to changing priorities, handle unexpected situations, and work in a dynamic

environment is essential for an Office Admin. Flexibility and a willingness to learn and take on new tasks contribute to

success in this role.

Job Type: Full-time

Pay: ₹8,933.78 - ₹15,000.00 per month

Experience:

• Microsoft Office: 1 year (Preferred)
• total work: 1 year (Preferred)

Work Location: In person