Office Administrator

You will be serving as a proactive and highly organized Executive Assistant to provide support to senior leadership within our engineering firm. Your main responsibilities will revolve around managing intricate schedules, coordinating with various stakeholders, and having a deep understanding of the operational flow within a technical setting. In this role, meticulous attention to detail, confidentiality, and the ability to handle multiple tasks simultaneously in a dynamic environment are crucial. Your tasks will include: - Executive Support: Organizing calendars, scheduling meetings, and making travel arrangements. Additionally, preparing and reviewing correspondence, reports, presentations, and technical documents. - Project Coordination: Assisting in tracking engineering projects, documenting progress, and contributing to the creation and dissemination of project proposals, reports, and related documents. Interaction with project managers, engineers, and clients will also be part of your duties. - Meeting & Event Management: Planning both internal and external meetings, including logistics, agendas, and minute-taking. Coordinating technical workshops, site visits, and presentations for stakeholders. - Office & Administrative Management: Maintaining filing systems (digital and physical), project databases, and technical records. Supporting procurement and vendor coordination for engineering tools or services. Additionally, assisting with HR and finance-related administrative tasks as necessary. - Communication: Acting as the primary contact between executives and internal/external stakeholders. Drafting and reviewing official communications and engineering documentation. This is a full-time position, offering benefits such as paid time off and a yearly bonus. The working schedule includes day and morning shifts. The ideal candidate should have at least 1 year of experience as an Executive Assistant. The work location is in-person.,