Office Administrator and EA

As an Office Administrator at Mindstix, your role is crucial in ensuring the smooth functioning of office operations and supporting the CEO and senior executives. Your responsibilities include: - Providing administrative support to the CEO and senior executives to ensure efficient office operations and accomplishment of company goals. - Overseeing day-to-day office operations to ensure smooth functioning. - Handling office correspondence, phone calls, emails, and other communications with timely and appropriate responses. - Assisting the HR team in maintaining and updating employee records and onboarding new employees. - Maintaining accurate records, files, and databases with confidentiality and data security. - Managing office supplies, equipment, and inventory by anticipating needs and placing orders when necessary. - Coordinating with vendors and service providers for new products and services and overseeing office maintenance and repairs. - Assisting with basic bookkeeping tasks, arranging travel itineraries, coordinating meetings, conferences, and event logistics. - Handling sensitive and confidential information with integrity and discretion, acting as a liaison between staff and building managers. - Building and maintaining positive relationships with internal staff, clients, suppliers, and stakeholders. Qualifications and Skills required for this role include: - Bachelor's or Master's degree in Business Administration, Office Management, or a related field. - Proven experience in office administration, Executive Assistance, or a similar corporate setting role. - Strong written and verbal communication skills, organizational and time management skills. - Proficiency in office software like Google Workspace, email clients, and calendar management tools. - Attention to detail, accuracy, discretion, and integrity in handling confidential information. - Strong interpersonal skills, ability to work effectively in a team environment, flexibility, and adaptability. If you fit the following criteria, you are the ideal candidate for this position: - Passion for Office Management and Administration. - Enjoy working in a fast-paced corporate environment with strong English communication skills. - Experience in vendor management, event management, and internal audit. Benefits of working at Mindstix include a competitive environment with top-tier engineers, flexible working environment, competitive compensation, health insurance coverage, rewards and recognition, accelerated career planning, and an opportunity to build products and solutions at a global scale. Location: Baner, Pune - Work from office Mindstix is an Equal Opportunity Employer.,