Office Administrator

About Alpine First Step

Alpine First Step is a premium preschool and day care offering screen-free, experiential learning based on European pedagogy. With dedicated child spaces, trained educators, and a nurturing environment, we aim to provide the best early learning experience for young children.

To support our growth and ensure seamless daily operations, we are looking for a highly organised, proactive Office Administrator.

Role Summary

The Office Administrator will manage the daily administrative operations of the preschool, support staff and parents, coordinate communication, and ensure smooth functioning across departments. This role requires a responsible, detail-oriented individual with strong organisational and interpersonal skills.

Key Responsibilities Administrative & Operational Tasks

• Oversee day-to-day administrative operations of the school office.
• Maintain student records, attendance logs, admission documents, and official files.
• Manage inventory of school supplies, stationery, classroom materials, and housekeeping items.
• Coordinate with vendors, maintenance staff, and service providers as needed.
• Supervise housekeeping and ensure cleanliness & hygiene standards across campus.

Parent & Staff Coordination

• Assist with parent queries in person, over calls, and via email.
• Support the admissions team with documentation, scheduling school tours, and follow-ups.
• Coordinate communication between teachers, management, transport, and admin staff.
• Draft notices, circulars, and communication updates.

Financial & Reporting Support

• Assist with fee collection, payment updates, and receipt records.
• Maintain administrative expense logs and petty cash records.
• Provide daily/weekly reports to management (attendance, operations, logistics).

Documentation & Compliance

• Prepare and maintain official registers, staff attendance, and checklists.
• Ensure documentation accuracy for audits, inspections, and compliance.
• Support HR with onboarding paperwork and staff document management.

Requirements

• Bachelor’s Degree (preferred: BBA, BA, or similar).
• 2–5 years of experience in office administration (school/education sector preferred).
• Strong proficiency in MS Office (Excel, Word, Outlook).
• Excellent communication skills in English and Hindi.
• Highly organised, reliable, and capable of managing multiple tasks.
• Pleasant personality with a service-oriented mindset.
• Ability to maintain confidentiality and handle sensitive information.

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person