Office Administrative Assistant

As a leading international digital media company, Brut is known for producing compelling, socially conscious journalism in innovative formats. With over 50 billion global views, we are the most-watched media brand on social platforms across Europe and South Asia, and rapidly expanding in the United States. Brut also offers advertising network solutions to enable brands to effectively reach audiences across the digital sphere. **Role Overview:** You will play a crucial role in managing the general admin tasks to ensure uninterrupted office functioning. Strengthening policies and processes related to facility management will be a key responsibility to uphold the workplace standards. **Key Responsibilities:** - Support and assist in fulfilling the administrative requirements of employees to maintain smooth office operations. - Manage domestic and international travel arrangements for employees, including visa processing, ticketing, travel insurance, and boarding logistics according to organizational guidelines. - Coordinate transportation and accommodation for cast, crew, and employees to ensure seamless travel experiences. - Oversee local transport arrangements for employees and guests in collaboration with the travel vendor. - Review and approve travel reimbursements for employees as per policy guidelines on a monthly basis. - Procure necessary supplies and equipment based on requirements and maintain a stock of all Brut merchandise. - Collaborate with vendors for the procurement of Brut merchandise. - Scout for suitable office locations in case of renewals or relocations. - Maintain a physical inventory of all laptops and handle the configuration of laptops for new joiners in coordination with the IT Paris Team. - Manage laptop handovers during employee exits and coordinate with the Apple service center for maintenance and servicing matters. - Procure new laptops as needed and address any other IT-related issues that may arise. **Qualifications Required:** - 1 to 3 years of relevant experience in a similar role - Strong organizational and multitasking skills - Excellent communication and coordination abilities - Familiarity with travel management processes and facility management practices In addition to the job responsibilities, Brut prides itself on being an employee-first organization that offers a work-life balance, a hybrid work model, a liberal work from home policy, and provides tools like MacBook Pro with a keyboard and mouse. Furthermore, employees have access to wellness and mental health support through a 24x7 Employee Assistance Program Provider.,