5 General Admin Jobs

Job Summary: We are seeking a highly experienced and proactive Facilities Manager with over 10 years of experience to oversee and manage all aspects of facility operations, ensuring efficient, secure, and well-maintained workspaces. The ideal candidate will be responsible for managing security, vendor relationships, travel logistics, housekeeping, ISO compliance, and overall general administration functions. The role also demands an innovative mindset with a strong focus on process automation and creative initiatives to enhance administrative efficiency. Key Responsibilities: 1. Facilities & General Administration Oversee day-to-day operations of the facility, ensuring smooth functioning of administrative processes. Implement creative initiatives and automation solutions to streamline administrative workflows and improve efficiency. Manage building maintenance, office infrastructure, and workplace services. Budget planning and cost optimization for facility operations. Space planning, renovations, and office relocation coordination. 2. Security Management Ensure effective physical security measures across the premises. Coordinate with third-party security service providers and monitor performance. Implement emergency protocols and crisis response strategies. Regular audits and upgrades of security systems (CCTV, access control, etc.). 3. Vendor & Visitor Management Manage end-to-end vendor lifecycle: onboarding, evaluation, negotiation, and compliance. Maintain strong vendor relationships and ensure timely service delivery. Supervise front-desk operations and visitor entry protocols, including digital visitor management systems. 4. ISO & Compliance Activities Ensure adherence to ISO standards (e.g., ISO 9001, ISO 14001) in facility-related processes. Support audits, documentation, and implementation of quality and environmental standards. Work with cross-functional teams to uphold compliance frameworks. 5. Travel & Ticketing Oversee domestic and international travel arrangements for employees. Collaborate with travel agencies to ensure best pricing and service quality. Manage ticketing, visa processing, hotel bookings, and travel reimbursements. 6. Housekeeping (HK) Supervise housekeeping staff and ensure cleanliness and hygiene of all workspaces. Define cleaning schedules, checklists, and SOPs. Conduct periodic inspections to maintain high standards. 7. Cafeteria & Canteen Management Manage cafeteria operations, vendor contracts, and food quality standards. Ensure compliance with food safety and hygiene regulations. Handle feedback systems for continuous improvement in food services. Key Skills & Competencies: Strong leadership and team management abilities Creative thinking with a focus on process improvement and automation Excellent vendor negotiation and management skills Knowledge of facility compliance and ISO standards Crisis and risk management capabilities Proficiency in MS Office, facility management tools, and ERP systems Excellent communication and interpersonal skills Qualifications: Bachelor’s Degree in Business Administration, Facilities Management, or related field (MBA preferred) 10+ years of progressive experience in facilities and administration management Experience implementing tech-based and automation-driven solutions in administrative functions Exposure to corporate/MNC environments preferred

Role : General Admin Executive Exp : 1 to 3 years Location: Tharamani/Ambattur Skillset : Office Administration , Housekeeping , Facility Management , Vendor Management, petty cash handling, Travel Arrangement, Hotel Booking, Event co-ordination. Role & responsibilities Oversee daily office operations, including managing office supplies, equipment, and facilities. Scheduling: Coordinate and schedule meetings, appointments, and travel & accommodation arrangements for staff and management. Communication: Handle incoming and outgoing correspondence, including emails, phone calls, and postal mail. Ensure timely and effective communication. Document Management: Maintain and organize electronic and physical files, ensuring accuracy and confidentiality. Reporting: Prepare and distribute reports, memos, and other documents as required. Support: Provide administrative support to various departments and assist with special projects as needed. Customer Service: Greet visitors, handle inquiries, and provide exceptional service to clients and partners. Compliance: Ensure adherence to company policies and procedures, including maintaining confidentiality and security of sensitive information. Managing and maintaining all critical systems including the fire system with the support of the builder regularly. Interacting with the builder to review all service reports post maintenance visits by AMC vendor. Ensure all critical systems are under contract. All maintenance activities will be carried out as per OEM guidelines. Interested Candidates kindly call to 7824021125 or share your profile to mpavithra@enoahisolution.com

Security Ensure that all Security Arrangement / Management to be done as per schedule. To be responsible for Inward / Outward Register maintained by security staff General Administration Responsible for General Administration in the hospital Maintain Strict Discipline in the Hospital. Maintain No Smoking Policy To be responsible for Staff Vehicle Parking To be responsible for theft Incidents. To Provide proper Work Place, Uniforms, Name Plate, I-Card to the newly joined Employees Uniforms distributions on time to time and maintain necessary stocks. Responsible for transportation arrangement for employees as well as guests and also to authorize travel / accommodation bills To maintain general discipline in the organization such as food wastage, proper uniforms, general grooming etc. Responsible for Booking of Auditorium, Conference Room for meetings. To be responsible for hostel accommodation of newly joined nursing staff and to manage day to day activities of the hostel. To be responsible for authorizing expenses in the press conference e.g. snacks etc. Responsible for furniture movements in the hospital Maintenance To solve any Maintenance/kind of problems as and when occurs. Responsible for planning and execution of routine maintenance and modification as may be required Direct and oversee the functioning of all areas involving maintenance of physical facilities and related functions. To be responsible for CCTV Monitoring / Fire Fighting Systems / Lift Maintenance / Building Maintenance Day to Day function of the maintenance department. See All Compliances to be attended on time CIOD & General Stores To monitor CIOD & General Stores and keep constant watch for Inward outward materials & mails in the Hospital. All Material should be inward. Whatever materials & mails has been follow outward policy. Maintenance of Stock Register Licenses To manage all licenses and all renewal formalities on time to time basis. Assets Management Assets Management needs to be done as and when required. Facility Management Ensure proper facility management and the related issues. Safety Officer To issue all modified or new policies & Procedures to all departments from time to time. Conduct periodic walkthrough inspection of the facility. Identify potential hazards and hazardous material in the hospital. Identify training needs of staff on safety aspects. Develop training schedule especially Code Black, Code Yellow in coordination with HR dept. and conduct training programs for workers, based on respective departments job responsibilities. Bring issues for discussion and decision to Hospital safety committee. To develop and modify safety plans for the Hospitals and ensure all specific issues to be addressed to achieve safe working practice. Investigate and report on any incidents that occur and take action to prevent re-occurrence. Conduct periodic inspections to verify that work areas, materials, plant and equipment comply with policy and general safety requirements. Conduct Mock Drills as per legal requirement of safety. Medical Transportation Responsible for overall related to Medical Transportation requirement. Ensure daily inspection of all the vehicles. Ensure all the vehicles on road in proper working condition. Ensure periodical maintenance is carried out in authorized service stations. Ensure timely payment of Insurance and Road Tax. Conduct meeting with all the drivers once in a week. Accident reports to be submitted to higher authorities. Ensure duty chart for the drivers Ensure petrol/diesel is filled for all the vehicles. Allocation of the drivers for the day today requirements. Maintaining all the relevant documents of the vehicles. Check entry in Vehicle Log Book. Any other work assigned by the management from time to time.

Exp in Social Compliance Audit/ Buyer Audit will be an added advantage.Maintain Employees record.Ensure statutory compliance for PF, ESIC and Gratuity .Maintain HR procedures that comply with labor regulations.Joining & Exit Formalities 7397778272

Exp in Social Compliance Audit/ Buyer Audit will be an added advantage.Maintain Employees record.Ensure statutory compliance for PF, ESIC and Gratuity .Maintain HR procedures that comply with labor regulations.Joining & Exit Formalities 7397778272