Posted:3 months ago| Platform: SimplyHired logo

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microsoft office administrative experience bachelor's degree organizational skills diploma communication skills office experience

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Job Description

About the Role
We are seeking a proactive and experienced Office Admin Executive to manage daily
office operations, front desk responsibilities, travel coordination, and employee
engagement. You will play a key role in ensuring a professional, organized, and
welcoming workplace environment, while supporting various administrative
functions and internal teams.

Key Responsibilities
Front Office & Visitor Management
  • Greet and manage all visitors, ensuring proper documentation and hospitality.
  • Maintain accurate records of visitors, employee movement logs, material
registers, and courier dispatch/receipts.
  • Handle front desk inquiries, calls, and general reception duties.
Housekeeping & Facility Management
  • Supervise housekeeping staff and ensure hygiene standards across the
premises.
  • Manage office pantry and ensure stock of essential supplies including
beverages, stationery, and hygiene /medical products.
  • Oversee maintenance of office assets (ACs, printers, coffee machines, etc.)
and coordinate with service vendors.
Vendor & Building Coordination
  • Act as the point of contact between Econz and HM the facility vendors
  • Manage access cards, facility issues, parking allocation, and general
building-related support.
  • Maintain relationships with office vendors and oversee contracts, renewals,
and service quality.
Travel Desk Management
  • Coordinate domestic and international travel including bookings, visas,
accommodations, and itineraries.
  • Internal cab/taxi arrangements for leadership when required
  • Maintain travel records, manage travel budgets, and process approvals and
reimbursements.
  • Assist senior leadership with last-minute changes or high-priority travel
needs.
Employee Engagement & Event Support
  • Collaborate with HR to organize in-house celebrations, offsites, and
engagement activities.
  • Manage event logistics including venue bookings, vendor coordination, and
on-ground execution.
Administrative Operations
  • Maintain and reconcile petty cash and administrative expense records.
  • Manage office inventory and procure supplies efficiently, keeping track of
usage and consumption.
  • Maintain digital admin records and improve internal processes using tools like
Google Sheets or Forms.
Reporting & Compliance
  • Assist in preparing monthly administrative expense reports and support
budgeting for office operations.
  • Ensure workplace compliance with safety, cleanliness, and facility standards.
  • Support internal audits and documentation needs related to administration.

Who We’re Looking For
  • Graduate / Diploma in any discipline.
  • 3–5 years of experience in office administration, facilities, or admin support
roles.
  • Excellent communication and interpersonal skills; confident dealing with
internal and external stakeholders.
  • Strong multitasking and organizational abilities.
  • Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and
digital admin tools.
  • Detail-oriented, proactive, and able to manage operations independently.
  • Experience handling vendors, events, or facility coordination is a plus.

Join us and contribute to a workplace that values collaboration, growth, and
innovation.

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ECONZ IT SERVICES PRIVATE LIMITED

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