Office Admin Executive

Description

Key Responsibilities

• Manage office supplies, stationery, pantry, and housekeeping services.
• Coordinate with vendors for facility-related services including maintenance, repair, and AMC renewals.
• Oversee office cleanliness, hygiene, and workspace organization.
• Manage front desk/reception activities and visitor handling, if required.
• Assist in organizing meetings, events, and internal communication.
• Maintain records of office assets and ensure asset tagging and documentation.
• Support HR and IT in onboarding/offboarding in terms of workspace and admin setup.
• Ensure timely utility payments (electricity, internet, etc.) and track petty cash expenses.

• Manage employee transport scheduling (pick-up/drop), routing, and tracking.
• Liaise with transport vendors, ensure vehicle documentation (insurance, registration) is up to date.
• Maintain transport logs including fuel usage, vehicle maintenance, and driver rosters.
• Ensure compliance with safety regulations and company transport policies.
• Handle emergency transport arrangements and track usage for cost-efficiency.
• Conduct regular audits of transport billing and vendor invoices.

Skills, Knowledge & Expertise

• Experience in office and transport administration.
• Strong organizational and multitasking skills.
• Good knowledge of MS Office (Excel, Word, Outlook).
• Familiarity with vendor management and contract handling.
• Strong communication skills (written and verbal).
• Problem-solving ability and attention to detail.
• Prior experience in facilities or transport management.
• Familiarity with GPS tracking tools or transport management software.
• Basic understanding of workplace safety and compliance requirements.

About Davies