Manager | Sr. Manager - Planning

Position

Location

At Total Environment, we love creating experiences that touch the senses and evoke emotions. Intricate and vibrant experiences that have depth and character, created with passion and sensitivity. Our inspiration comes from nature and the deep-rooted cultural heritage of our beautiful planet.

Since 1996, we have been designing, building and managing some of the best homes in the world. We currently have 8 projects with around 4500 custom designed, furnished homes as well as commercial and institutional buildings, covering a total saleable area of approximately 14 million square feet under construction at Bangalore, Pune and Hyderabad.

PURPOSE

The Senior Planner for the Master planning and MEP Design Team will be a pivotal figure in ensuring the timely and efficient delivery of Master planning and MEP designs and drawings. This role is essential for managing the preparation and accuracy of Bills of Quantities (BoQ), maintaining up-to-date project trackers, and ensuring the highest standards of document hygiene. The Senior Planner will play a critical role in supporting the team to achieve seamless project execution and client satisfaction.

AREAS OF OWNERSHIP & ACCOUNTABILITY

• BoQ Management: Oversee the preparation, review, and accuracy of Bills of Quantities, ensuring all quantities and specifications are comprehensive and precise
• Design and Drawing Delivery: Coordinate the timely delivery of high-quality Master planning and MEP designs and drawings, ensuring they meet project requirements and standards.
• Project Tracking: Maintain and update project trackers regularly to reflect the current status, deadlines, and progress of all Master planning and MEP design activities.
• Document Hygiene: Ensure all documents, including drawings, specifications, and reports, are accurately filed, easily accessible, and maintained in an organized manner.
• Communication and Coordination: Facilitate effective communication and coordination among team members, clients, and other stakeholders to ensure alignment and smooth project progression.

DELIVERABLES

• Accurate BoQ: Detailed and accurate Bills of Quantities for all projects, reflecting the required materials, quantities, and costs.
• Preliminary Budget : Preparing Preliminary Master planning and MEP budget as per concept design
• Detailed BoQ : Preparing detailed BOQ as per the GFC set
• Material and Labour rates : Maintaining (with quarterly updation ) master rate data base relevant for Master planning and MEP design with separate labour and material rates for easy reference
• Master Specifications : Maintaining master specifications sheet for all Master planning and MEP line items for easy reference
• Design Documentation: Complete and high-quality design documents and drawings delivered on schedule.
• Transmittals : Oversee preparation of transmittal as per the master drawing list for relevant GFC package issuance
• GFC's : Issuing GFC package to central planning team ensuring the drawings are with correct sheet numbers, titles, revision numbers, etc as per details mentioned in corresponding transmittal.
• RFI's : Keeping track of RFI sent by site team and ensuring appropriate response / acknowledgment email is sent within 2 days of receiving the same. Sending out responses to RFI as per correct format and set protocol.
• Site Instructions : Issuing site instruction to site team by following issuance protocol and drawing quality standard (ensuring the document format, drawing number, title, etc. as well as the file name is correctly mentioned.
• Updated Trackers: Regularly updated project trackers providing real-time insights into project status, milestones, and deadlines.
• WPS : Updating the WPS tracker and reviewing all design batches with respect to design closure and dependencies
• Master Drawing List : Preparing and updating the master drawing list for corresponding WPS goals / design batches
• Design Fee Schedule : Co-ordinating with other team for batch closure and updation of design fee schedule
• RFI Tracker : Keeping track of RFI's and updating project tracker on a weekly basis
• Site Instruction Tracker : Keeping track of site instructions and updating project tracker on a weekly basis
• Unit Tracker : Co-ordinating with other teams to create central data base tracker of units that need to be worked on for Master planning and MEP Design and feasibility checks (default + variants +personalized units) and updating the tracker on regular basis (weekly)
• Organized Documents: Well-maintained and organized document repositories, ensuring all documents are easily retrievable and up to date.
• Maintaining Master folder for Master planning and MEP projects, ensuring project folders are up to date with latest files
• Filing and updating data folder with latest issued transmittal and GFC drawing package ensuring correct file naming standards
• Filing the RFI responses in designated folder on regular basis (weekly) upon issuance to site.
• Filing the site instructions in designated folder on regular basis (weekly) upon issuance to site.
• Communication:
• DTM's : Attending DTMs and co-ordination meetings / coordinating with other team to keep track of ongoing / upcoming critical tasks with respect to project delivery in co-ordination with other stakeholders
• Planning priority of units that need to be worked on to check design feasibility in co-ordination with CPMO and communicating it to team

Requirement :

5+ yrs experience with Master degree from reputed university