Manager - Coordination

Deepak Fertilisers and Petrochemicals (DFPCL)

10 - 16 years

0 - 1 Lacs

navi mumbai

Posted:6 days ago| Platform:

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Skills Required

travel arrangements secretarial activities travel management secretarial operations hotel booking administrative support administration management letter drafting calendar management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities

Coordination Activities

To plan and schedule internal and external meetings along with interviews as per Presidents calendar and arrange for meetings through telephonic & video conferences.
Maintain follow up on activities to ensure schedules are met.
To manage travel related bookings i.e. Air Tickets (Domestic/ International), Cab, Hotel and Visa as and when President is scheduled to travel.
Obtaining overseas medical policy.
Collecting sims for voice calling / data.
Organizing forex
Ensure the logistic arrangements.

Documentation

Recording & tracking NFAs, CAPEXs & other proposals.
To distribute & dispatch documents to respective departments after approval.
Provide status/update of NFAs to various departments through mail and telephone calls.
Coordinate for approvals & follow up on queries raised by President.

Office Management

Checking TADA vouchers & travel bills put up for Presidents approval from direct reportees. Seeking clarifications from claimants, where required.
To maintain and approve leaves and outdoor duty of direct reportees to President.
Screening of phone calls and putting up only relevant calls across to the President
Office management which involves work of clerical and making sure that everything is in place for the office to function smoothly.

Preferred candidate profile

Graduate in any stream
5-10 Years of working experience as a Secretary to Top management role

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