Manager

Job Description

To provide safe & smooth working conditions at office premises To ensure upkeep of critical equipments to ensure continuity of business. Able to process tasks of higher complexity and guide junior level professionals, operating with greater autonomy. Ability to design solutions independently/ provide functional documentation/ client interactions, identify trends / inconsistencies / gaps faster and provide timely resolution to technical queries. o Has the ability to design solutions independently/ provide functional documentation/ client interactions, identify trends/inconsistencies/gaps faster and provide timely resolution to technical queries. o Apart from all operational activities also has ability to tackle complex queries and problems. o Possesses good technical/business/process knowledge. Responsibilities S.No KRAs Key Activities 1 Core Area Engineering services Procurement coordination Vendor & building management Visitor and client management 2 Engineering services Supervision & controlling of facility management team working in shifts. Ensuring appropriate attendance & deployment of the resources provided by the facilities management. Liaise and coordinate with various engineering vendors and internal teams for day-to-day activities Maintenance of office premises and equipments to ensure continuity of business Ensure timely Preventive Maintenance of all the Critical and non-critical equipments Keeping track of periodic on-site maintenance carried out by the facilities team. Plan and ensure availability of Critical spares/ Electrical consumables in office premise. Implement various checklists for equipments as per site and industries standards. Carry out analysis of various expenses on periodic basis and prepare periodic reports as per the business requirements. Coordinate and follow-up for timely preventive maintenance through service providers. Implement best practices in the industry to ensure satisfactory quality of services. Coordinate with vendors for timely receipt of bills Identify and implement appropriate controls in various activities and functions Manage facilities and engineering related statutory documents, license, and track expiry dates on timely renewal. Continuous follow-up and coordination with the vendor to ensure quality of services. 3 Procurement coordination To co-ordinate for renewals on all AMC/Rate contract/Agreements on periodic basis. Coordinating with procurement team for facilities requirement requirements. Coordinating with vendor and procurement team for requested activity and execution. Track expiry dates of all annual maintenance contracts and licenses etc. related to facilities function and ensure timely renewal. Provide necessary assistance/ guidance to procurement team as per required procurement of material or services. Conduct periodic meetings with procurement and follow the work progress status. 4 Vendor & Building Management Coordinate with service providers, suppliers to ensure quality of services. Tracking and timely processing of vendor bills to ensure continuity of services. Liaise with building management team for ensuring continuity of services. Ensure essential services like EB, Aircon, diesel and water availability on periodic basic Checker for all critical invoices like AMC, RC, LL EB, water and aircon and parking invoices Physically validating all Chennai AFMG invoice before sending it for payment processing 6 Cost savings / Controls & Compliance Identify and implement appropriate controls in various activities and functions Ensure compliance to all applicable policies, procedures, and guidelines. Maintain appropriate records / documentation for audit trail. Keeping track of the expenses on month-on-month basis Bring in new cost savings and cost control initiatives. Highlight any major deviations to the seniors for timely action. Technical & Behavioral Competencies Specific Qualifications (if required) - CFM/SFP certification will be a plus Skills Referential Behavioural Skills : (Please select up to 4 skills) Ability to collaborate / Teamwork Personal Impact / Ability to influence Decision Making Ability to deliver / Results driven Transversal Skills: (Please select up to 5 skills) Analytical Ability Ability to anticipate business / strategic evolution Ability to develop others & improve their skills Ability to develop and leverage networks Ability to manage / facilitate a meeting, seminar, committee, training Education Level: Bachelor Degree or equivalent Experience Level At least 10 years BE in Electrical engineering with similar experience