Management Assistant

Management Assistant – Job Role and Responsibilities Job Role Overview A Management Assistant provides administrative, operational, and coordination support to senior managers or department heads. Their role is to ensure smooth office operations, help with planning and execution of tasks, and support management in daily decision-making activities. --- Key Responsibilities 1. Administrative Support Manage calendars, schedule meetings, and organize appointments. Handle emails, phone calls, and internal communication on behalf of management. Prepare letters, reports, and presentations. 2. Coordination & Communication Act as a communication link between management and employees. Coordinate with different departments for updates, reports, and tasks. Follow up on deadlines, pending tasks, and project progress. 3. Documentation & Reporting Maintain office records, files, and confidential documents. Prepare daily, weekly, or monthly reports as required. Manage data entry and maintain organized databases. 4. Meeting & Event Support Arrange meeting logistics: venue setup, materials, agendas, and minutes. Assist in planning and coordinating internal events, reviews, or training sessions. 5. Project Assistance Support managers in executing small projects or initiatives. Conduct basic research, collect data, and prepare summaries. 6. Travel & Expense Management Book travel, accommodation, and transportation for management. Prepare and track expense reports. 7. Office Management Support Monitor office supplies and place orders when required.