Logistics Documentation Executive

Job Description:

We are seeking a meticulous and proactive Documentation Executive – Shipping & Delivery to handle and coordinate import shipment documentation and client communication. The ideal candidate will be responsible for ensuring smooth customs clearance, documentation accuracy, and timely delivery updates to clients.

Key Responsibilities:

• Handle import shipment documentation including air and ocean consignments.
• Manage and update shipment details on ICEGATE and ODEX portals.
• Prepare and execute HBL (House Bill of Lading) / AWB (Air Waybill) as per client requirements.
• Coordinate with clients to collect necessary documents for customs clearance.
• Follow up with overseas agents, shipping liners, or co-loaders for cargo arrival updates and confirm the same to clients.
• Provide delivery orders to clients post cargo arrival and clearance.
• Update clients regularly on the status of their consignments via email and phone.
• Prepare and circulate daily, weekly, and monthly consignment status reports to clients.
• Maintain and update daily status reports and ensure accurate, timely communication with all stakeholders.
• Ensure adherence to regulatory compliance and internal SOPs for shipping documentation.

Requirements:

• Bachelor's degree in Logistics, Supply Chain, Commerce, or a related field.
• 2-4 years of experience in shipping documentation and import logistics (preferred).
• Familiarity with ICEGATE, ODEX, and international shipping terms.
• Strong knowledge of customs clearance procedures.
• Excellent communication and coordination skills.
• Proficient in MS Office (Excel, Word, Outlook) and documentation tools.
• Ability to multitask and meet deadlines under pressure.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Paid sick time

Application Question(s):

• ICEGATE and ODEX portals Knowledge of this portals.
• Should have experience in Documentation process

Experience:

• 2-4: 2 years (Required)

Work Location: In person