Junior Tender Executive

Job Responsibilities:

• 1 year to 2 years of work experience in tender bidding
• Education Qualification -BE Electronics and Communication and BE Electrical
• Utilize experience in GEM, Ariba ,E-procurement, and various private and government websites.
• Search for and download new tenders.
• Review and prepare tender documents, ensuring accuracy and compliance with specifications.
• Demonstrate working knowledge of EMD (Earnest Money Deposit) including DD (Demand Draft), BG (Bank Guarantee), and NEFT (National Electronic Funds Transfer).
• Ensure timely submission of high-quality bids, adhering to tender deadlines.
• Coordinate with internal teams to gather necessary information and support bid preparation, as well as to respond to queries.
• Maintain a comprehensive database of tenders, contracts, and competitor analysis.
• Monitor the status of bid tenders daily.
• Negotiate and finalize sales agreements, agreeing on terms and conditions.
• Prepare reports for the head office and maintain Minutes Of Meeting (MOM) for all meetings.

A Tender Executive plays a crucial role in the procurement and bidding process of an organization. To be effective in this role, a Tender Executive needs a diverse set of skills, including:

Technical Skills

• Understanding of Tendering Processes: Comprehensive knowledge of the end-to-end tendering process, including preparation, submission, and evaluation.
• Documentation: Proficiency in preparing, reviewing, and managing tender documents, proposals, contracts, and related paperwork.
• Industry Knowledge: Understanding of the specific industry in which the organization operates to accurately interpret tender requirements.
• Project Management: Ability to manage multiple tenders simultaneously, ensuring deadlines are met and quality standards are maintained.
• IT Skills: Proficiency in using tender management software, Microsoft Office Suite (especially Word and Excel), and possibly other project management tools.

Analytical Skills

• Attention to Detail: Ensuring accuracy in all tender documents and adherence to guidelines.
• Cost Analysis: Ability to perform detailed cost and price analysis to ensure competitive and profitable bids.
• Risk Assessment: Identifying and mitigating potential risks associated with tender submissions.

Communication Skills

• Written Communication: Excellent writing skills to produce clear, concise, and compelling tender documents and proposals.
• Verbal Communication: Strong verbal communication skills for negotiations and discussions with stakeholders, clients, and suppliers.
• Interpersonal Skills: Building and maintaining relationships with clients, suppliers, and internal teams.

Organizational Skills

• Time Management: Efficiently managing time to meet tight deadlines and handle multiple tasks.
• Coordination: Coordinating with different departments to gather necessary information and ensure all aspects of the tender are covered.
• Record Keeping: Maintaining accurate records of all tenders and submissions.

Strategic Skills

• Negotiation: Negotiating terms, prices, and conditions with suppliers and clients to achieve the best outcomes for the organization.
• Market Analysis: Conducting market research to identify potential tender opportunities and stay informed about market trends.
• Competitive Analysis: Assessing competitors' strengths and weaknesses to position the organization’s bid advantageously.

Soft Skills

• Problem-Solving: Quickly addressing and resolving issues that arise during the tender process.
• Adaptability: Being flexible and responsive to changing requirements and conditions.
• Teamwork: Collaborating effectively with colleagues and departments to achieve common goals.

Job Type: Full-time

Pay: ₹16,000.00 - ₹25,000.00 per month

Work Location: In person