Junior Purchase Executive

Role & responsibilities:

Primary Responsibilities:

• Receive & process material indents/PR for procurement on just in time basis.
• Oversee all

  operations of Logistics & Stores

  to ensure the meeting of daily objectives & plans.
• Analyze offers, determine landed costs, and make bid analysis to finalize orders to Suppliers (release POs),

  without deviation in the prescribed/Updated procedure.

• Develop & maintain an

  active database

  , in appropriate format, for all principals, suppliers, and sub-contractors & update fortnightly/monthly.

• Continuous Vendor development

  to ensure MIN. 2-3 alternate suppliers for every Product & range.
• Standardize stock & fast-moving items (in terms of both price & Quantity) & establish Min. stock & ordering levels, through periodic reports.
• Provide prompt

  updates to all Sales & Logistics

  , through a tracking sheet for all orders to Principals updated every week.
• Recommend/Organize economic & appropriate transportation & segment transporters geographically for faster & efficient services in consultation with Production & Customer
• Check & Process Supplier/contractor bills, and invoices & forward them to Accounts for payment, with cash flow planning.
• Maintain & monitor a register with details of all POs raised, month-wise with basic PO data, and pricing trends & ensuring all POs are at the best possible price & terms
• Submit fortnightly details of Payments due for Suppliers & hence budget/project Cash flow for the month.
• Assist Admin in maintaining the availability of all office

  requisites & services

  e.g. stationery, Furniture, PC, phone/cell related, AMC, etc. through appropriate suppliers.

• Negotiate

  with

  Supplier/Principals

  as needed, to meet the customer/Co. expectations.
• Incorporate max. Discount based on quantity values & other Terms, particularly delivery.
• For sub-contractors, use an estimation sheet to consider

  all costing aspects

  to account for them correctly after getting comparative & eligible quotes.
• After getting the order, execute as planned & budgeted & compare the estimate with the actual and Send clear details of Costing & other terms to Sales/Br/Reg heads.
• Record all mismatches & analyse for reasons & deviations.ns & deviations.