Junior Onboarding & Payroll Specialist (HR) - Aziro - Pune

We need a Junior HR Associate for Onboarding & Payroll

Experience - 2 to 4 years

Location - Aziro - Pune

(All 5 days Work from Office)

Job Summary

The Junior HR Onboarding and Payroll Specialist will be responsible for executing the end-to-end employee onboarding process and supporting the monthly payroll cycle. This role requires a strong understanding of compliance, exceptional attention to detail, and a commitment to providing an excellent employee experience.

Key Responsibilities

I. New Hire Onboarding & Documentation

• Pre-Joining Formalities:

  Act as the main point of contact for new hires. Collect and verify all necessary documents (ID proofs, offer acceptance, academic certificates, past employment records, etc.) before the joining date.

• Onboarding Coordination:

  Coordinate with IT, Admin, and Hiring Managers to ensure the new hire's workspace, equipment, access cards, and system accounts are ready on day one.

• Induction Support:

  Assist in conducting orientation and induction sessions, explaining company policies, benefits, and HR processes.

• HRIS Management:

  Accurately create and update new employee records in the Human Resources Information System (HRIS) and personnel files, ensuring data integrity for payroll and compliance purposes.

II. Payroll Processing & Compliance

• Data Preparation:

  Collect, compile, and verify all monthly payroll inputs, including attendance, leave records, new hires, exits, bonuses, incentives, and changes in employee data.

• Payroll Execution:

  Assist the Payroll Lead in the end-to-end processing of monthly payroll for the Pune location, ensuring accurate calculation of wages, overtime, taxes (TDS/IT), and statutory deductions (PF, ESI, Professional Tax).

• Statutory Compliance:

  Ensure strict adherence to all Indian labor laws and statutory regulations related to payroll (e.g., PF, ESI, Gratuity, Minimum Wages Act, etc.).

• Query Resolution:

  Handle and resolve employee queries related to their salary, deductions, final settlements, and tax calculations in a professional and timely manner.

III. Employee Life Cycle Administration

• Exits & Full and Final (F&F):

  Process the Full and Final settlement (F&F) for exiting employees, coordinating with Finance to ensure timely payout and accurate documentation.

• Records Management:

  Maintain up-to-date and highly confidential employee records (both physical and digital) throughout their life cycle in compliance with company policy and legal requirements.

• Reporting:

  Generate basic HR and Payroll reports as required by the HR Manager or Finance team.

Required Qualifications

• Experience:

  2 to 4 years of dedicated experience in an HR role, with a focus on Onboarding and Payroll processing, preferably in a corporate or IT/ITes environment.

• Education:

  Bachelor's or Master's degree in Human Resources, Commerce, Business Administration, or a related field.

• Technical Skills:

• Mandatory:

  Proven proficiency in using

  MS Excel

  (VLOOKUP, Pivot Tables, conditional formatting) for data analysis and payroll computation.

• Knowledge:

  Strong understanding of

  Indian Payroll Statutory Compliance

  (PF, ESI, PT, Gratuity, Labour Law).

Competencies & Soft Skills

• Attention to Detail:

  Exceptional focus on accuracy and consistency, especially when handling financial and confidential employee data.

• Confidentiality:

  Absolute discretion and ability to handle sensitive information with integrity.

• Communication:

  Excellent written and verbal communication skills in English to interact effectively with new hires and existing employees.

• Time Management:

  Proven ability to manage multiple tasks, prioritize effectively, and meet tight monthly payroll deadlines.