Housekeeping Responsibilities: Supervision of Housekeeping Staff: Supervise and manage the housekeeping team to ensure cleanliness and maintenance of the office, common areas, and facilities. Schedule housekeeping staff and ensure adequate coverage for daily cleaning routines and special assignments. Train housekeeping staff on proper cleaning techniques, safety procedures, and hygiene standards. Cleaning and Maintenance: Ensure that all office areas, including workstations, bathrooms, hallways, and meeting rooms, are cleaned and well-maintained. Ensure that the building's external and internal environments are aesthetically appealing and free from clutter. Perform regular inspections to monitor cleanliness standards and take corrective action as needed. Supplies and Inventory Management: Oversee the inventory of cleaning supplies, toiletries, and other materials necessary for housekeeping operations. Coordinate the timely purchase and replenishment of supplies to avoid shortages. Maintain records of supplies used and ensure that expenses are within budget. Facility Management: Coordinate with maintenance staff to ensure that equipment (e.g., air conditioners, lights, plumbing) and infrastructure are in working order. Ensure that safety and emergency procedures are followed, such as fire drills and maintaining emergency exits. Oversee waste management processes, ensuring proper disposal and recycling. Administrative Responsibilities: Office Administration: Oversee daily administrative operations, including organizing meetings, managing office supplies, and ensuring that office equipment is functional. Handle incoming calls, emails, and other communication in a professional manner. Maintain office files, records, and databases in an organized and secure manner. Staff Support and Coordination: Assist with onboarding and coordinating administrative needs for new hires. Coordinate travel arrangements, meetings, and other logistics for office staff and management. Maintain attendance records and help with other HR-related administrative duties as required. Vendor and Supplier Management: Liaise with vendors and service providers for office supplies, housekeeping products, and maintenance services. Ensure that contracts and agreements with external suppliers are up-to-date and in line with company policies. Negotiate prices and terms with suppliers to maintain cost-effective practices. Records and Reporting: Maintain detailed records for housekeeping activities, supply usage, and administrative tasks. Prepare and submit regular reports to management regarding housekeeping operations, office supplies, and any other administrative activities. Event Management and Coordination: Assist with organizing and coordinating internal events, meetings, conferences, or corporate functions. Ensure proper arrangement of resources, supplies, and necessary preparations for events.
