Internal Audit-Support-Administrative Assistant-Bengaluru

Goldman Sachs

10 - 15 years

9 - 13 Lacs

bengaluru

Posted:-1 days ago| Platform:

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Skills Required

administration management administration ticketing networking event management travel management billing business strategy financial services logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Extensive Calendar Management; Includes keeping a vigilance on Internal, External & Global meetings with Senior MD s & Partners as per the required Time zones.
Help division in weekly review of sanity check and policy adherence of expenses, entitlement requests filed by others for MD approval.
Schedule Connect sessions & Skip levels for the MD/Sr VP to stay connected with the junior level team.
Review vendor payments on internal billing systems and track payment processing.
Ensure all business regions & budget approvals are in place for the Teams upcoming business trips.
Provide Monthly and quarterly Head Count and allocation report.
Collate and circulate Weekly updates for the Global team.
Provide any adhoc reports in Excel, PPTs, word format as requested by the MD/Sr VP.
File weekly time entry on behalf of the MD/Sr VP
Ensure sufficient stationary supplies are always in place.
Maintain confidentiality while filing and timely shredding of the same. Administrative support on couriering, copying, scan, etc.
Organize end to end travel for the MD with the help of online Concur tool on Ticketing and accommodation, transport. Co-ordinate and arrange multiple meetings while on site with the Senior MD s and Partners. Arrange for Office and access card activations.
Booking conference rooms & VC with the help of Online booking tool for regional and global meetings.
Arranging logistics such as Food and Beverages, visitor passes, security clearance for external visitors visiting the MD as required.
Help file yearly reimbursements and medical expenses when need arises.
Arrange internal/external events such as 10yrs services completions, VP Onsite sessions, Bdays, Farewells, Team celebrations. etc by booking venue, arranging Dinner/Lunch boxes, visiting the sites, conduct negotiations, Menu and venue setup finalizations, organizing corporate gifts etc.
Circulating Internal communications for the team

Expense Management

Filing expense report on Concur application and ensure the MD s expense claims are submitted and expensed out on time.
Keeping a tab on Amex reconciliations if any.
Filing and retaining a record of the same for future Audits.

Visitor Management

Drafting and finalizing the agenda for Senior MD s and Partner visits.
Update senior visitor details and calendaring support to inbound senior visitors.
Arrange for Invite letter, Office setup, Building access, Escorting, Food and car arrangements for the visitor.
Book meeting rooms and arrange for Lunch & Dinner networking sessions.

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