Independent Advisor – Organizational Operations / Systems Review

TERMS OF REFERENCE (TOR)

INVITATION TO PROVIDE INDEPENDENT ADVISORY SERVICES ON ORGANIZATIONAL OPERATIONS / SYSTEMS FOR FAIRTRADE NETWORK OF ASIA & PACIFIC PRODUCERS (FTNAPP)

Position: Independent Advisor – Organizational Operations / Systems Review

Location: Asia Pacific Region

About Fairtrade Network of Asia and Pacific Producers (FTNAPP)

Fairtrade NAPP is a network of Fairtrade-certified producers across Asia and the Pacific, registered as a nonprofit entity in Singapore. As part of the global Fairtrade system, FTNAPP works to ensure fairer trading conditions for small-scale farmers and workers. Currently, FTNAPP supports over 205450 farmers and workers across 274 Producer Organizations in 19 countries. For more information, visit: www.fairtrade.net/napp-en

Background

In 2023, FTNAPP implemented a revised governance framework to enhance member participation and regional representation. This included the election of a 13-member Board of Directors and the establishment of four Regional Conferences, each with elected Coordinators and Deputy Coordinators.

As FTNAPP continues to evolve, it seeks to ensure that its internal operations and systems remain efficient, transparent, and responsive. To support this effort, FTNAPP is engaging an independent professional to provide advisory input on selected aspects of its internal organizational operations / systems. This short-term assignment aims to enhance operational alignment, communication, and regional coordination frameworks.

Main Objective

To provide external advisory support on FTNAPP’s internal operations /systems, focusing on strengthening coherence, responsiveness, and structural alignment across the network.

Scope of Work

The selected individual will:

• Review selected aspects of FTNAPP’s internal processes related to its core objective which is services to producers, communication flow, responsiveness, and regional coordination structures.
• Provide reflections on the consistency and effectiveness of internal operations / systems in supporting organizational alignment.
• Offer independent input on internal functional dynamics affecting coherence and performance.
• Engage with designated FTNAPP documents and stakeholders, as identified by senior management and/or the Board.
• Submit a brief advisory note summarizing observations and recommendations.

Deliverables

• Advisory note summarizing key insights and recommendations.
• Informal debrief with senior management and/or designated Board members.
• Any relevant supporting materials referenced during the assignment.

Eligibility Criteria

• Over 15 years of senior-level experience in HR, organizational development, and governance advisory.
• Proven experience in internal systems reviews, diagnostics and/ or similar assessments.
• Proven ability to engage with nuanced human resource dynamics and provide thoughtful, policy-aligned guidance on sensitive matters.
• Skilled in handling sensitive assignments with discretion and professionalism.
• Strong knowledge of accountability frameworks and field-based program operations.
• Excellent communication skills, with demonstrated ability to deliver actionable recommendations.
• Familiarity with producer organizations, cooperatives, or certification systems is an asset.

Timeline

• The assignment must be completed within 10 working days of engagement.
• Envisioned start date:

  15-July-2025

• Last date for receiving applications:

  3-July-2025

Remuneration

The total fee for this assignment is fixed at EUR 300.

Intellectual Property Rights and Ownership

All documents, materials, and outputs developed during this assignment will remain the sole property of FTNAPP. No part of the deliverables or related information may be disclosed or reproduced outside this engagement without written permission from FTNAPP.

Application Requirements

Interested applicants should submit:

• A brief note on suitability and proposed approach.
• Work plan with deliverables and timeline.
• CV of the consultant, with two (2) references.
• At least one sample of previous, relevant work (mandatory).

Submit applications by 3-July-2025, to hr@fairtradenapp.org.

Fairtrade NAPP is an equal opportunity employer.