Import & Export Executive

Role & responsibilities:

1. Export Operations

• Manage

  end-to-end export process

  including documentation (Commercial Invoice, Packing List, ARE-1, Certificate of Origin, Bill of Lading/AWB, LC documentation, etc.).
• Coordinate with

  Production, Stores, QC, and Dispatch

  for timely packing, inspection, and shipment of goods.
• Liaise with

  CHA, freight forwarders, and shipping lines

  for booking and customs clearance.
• Verify

  HSN codes, Incoterms, and export incentive eligibility

  (RoDTEP/DBK).
• Handle

  post-shipment activities

  including submission to bank under EDPMS, realization follow-up, and BRC closure.
• Maintain complete records for

  RBI, DGFT, and statutory audits

  .

2. Import Operations

• Independently handle

  imports of raw materials, consumables, spares, and machinery

  .
• Prepare and review import documentation (Proforma Invoice, LC terms, Bill of Entry, etc.).
• Track shipment movement and ensure

  timely customs clearance

  and coordination with CHA for duty payment and delivery.
• Ensure

  IDPMS closure

  and follow up with AD bank for FIRC and remittance documentation.
• Evaluate

  import duty structures

  , check for exemptions (EPCG, Project Imports), and manage

  vendor payments

  in coordination with Finance.

3. Banking, Legal & Statutory Compliance

• Liaise with

  AD Banks

  for foreign remittance, LC issuance, negotiation, and realization.
• Ensure adherence to

  FEMA, RBI, DGFT, and Customs regulations

  .
• File and maintain all statutory returns and registers related to export/import transactions.
• Handle

  query replies from Customs, DGFT, and Bank auditors

  .
• Maintain database for

  export incentives, licenses, and EPCG tracking

  .

4. Coordination & Reporting

• Act as a central coordinator between

  Finance, Stores, Purchase, and Production

  departments for export-import activities.
• Provide

  weekly and monthly MIS reports

  on shipment status, realization, and open cases (EDPMS/IDPMS pending).
• Track and control

  logistics costs

  and propose cost-saving measures in freight and forwarding.

Support management in audits, statutory inspections, and internal process improvements.

Preferred candidate profile

• Graduate in

  Commerce / International Business / Logistics

  ; MBA or PG Diploma in ExportImport preferred.
• Minimum

  78 years of experience

  in handling ExportImport operations in a

  manufacturing or engineering company

  .
• Strong working knowledge of

  Customs procedures, DGFT, RBI circulars, FEMA, LC documentation, and GST on exports/imports

  .
• Experience in using

  ERP systems (SAP B1 / TCS iON / Tally)

  and

  portals (ICEGATE, DGFT, RBI-EDPMS/IDPMS)

  .