HRIS Admin || Product Based MNC (Direct Payroll) || Kolkata

Job Summary:

The HRIS Administrator & Payroll/Benefits Support is responsible for the maintenance, optimization, and security of the HR Information System (HRIS), ensuring data accuracy and system integrity. Additionally, the role provides support for payroll processing (handled through a third-party vendor) and benefits administration, ensuring compliance with policies and regulations while enhancing employee experience.

Key Responsibilities:

HRIS Administration:

• Manage and maintain the HRIS, ensuring accurate employee data entry, system updates, and reporting.
• Troubleshoot HRIS issues, liaise with system vendors, and implement enhancements.
• Generate reports and analytics to support HR decision-making and compliance requirements.
• Provide user training and support to HR team members and employees on HRIS functionalities.
• Ensure HRIS security and compliance with data protection policies.
• Implement and optimize various HRIS modules, including Core HR, Payroll, Benefits, Performance Management, and Time & Attendance.
• Lead or support HRIS implementation projects, ensuring seamless integration and user adoption.

Payroll Support (Third-Party Vendor Managed):

• Prepare and validate employee payroll data, including new hires, terminations, salary adjustments, and deductions, before submission to the third-party payroll provider.
• Act as the primary liaison between the organization and the payroll vendor, ensuring timely and accurate payroll processing.
• Address payroll-related queries from employees and escalate issues to the vendor as needed.
• Verify payroll reports, ensure compliance with labor laws, and assist in audits.
• Maintain accurate payroll records and documentation.
• Oversee payroll input preparation, ensuring all relevant data is compiled accurately before submission to the payroll vendor. 

Benefits Administration:

• Coordinate employee benefits programs, including health insurance, retirement plans, and other voluntary benefits.
• Support benefits enrolment, changes, and terminations in coordination with vendors and HRIS.
• Address employee inquiries regarding benefits and escalate issues when required.
• Ensure compliance with benefits-related regulations and company policies.
• Assist in benefits reporting, audits, and analysis of program effectiveness. 

Qualifications & Experience:

• Bachelors degree in human resources, Business Administration, Information Systems, or related field.
• 8+ years of experience in HRIS administration, payroll support, or benefits administration.
• Strong knowledge of HRIS platforms and reporting tools (Darwin Box preferred).
• Deep and verifiable experience in implementing various modules in HRIS, including Core HR, Payroll, Benefits, Performance Management, Talent Management, and Time & Attendance.
• Familiarity with payroll processing and benefits administration, preferably with third-party vendor management.
• Understanding of labor laws, payroll regulations, and data privacy compliance.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication skills and ability to work cross-functionally. 

Preferred Qualifications:

• Experience with HR analytics and process automation.
• Certification in HR systems (e.g., Workday, SAP HR, DarwinBox) is a plus.
• Payroll certification (e.g., CPP) or HR certification (e.g., SHRM-CP, PHR) is an advantage. 

Key Competencies:

• Attention to detail and accuracy.
• Strong data management and reporting skills.
• Ability to handle confidential information with integrity.
• Problem-solving and troubleshooting abilities.
• Customer service orientation and responsiveness.