Hr Executive And Generalist

Role Overview

Aanandam is looking for a proactive HR Generalist & Administrative Executive who can manage HR operations, recruitment, employee engagement, and administrative tasks while ensuring a smooth working environment.

The ideal candidate enjoys balancing people responsibilities with administrative efficiency and thrives in a creative, dynamic manufacturing setup.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage end-to-end hiring: sourcing, screening, scheduling, interview coordination
• Draft job descriptions & post across job portals
• Maintain hiring trackers & candidate database
• Coordinate with department heads for manpower needs in design, operations & manufacturing

2. Onboarding & Exit Formalities

Onboarding

• Handle joining documentation and HRMS setup
• Conduct induction sessions for new employees
• Arrange welcome kits, access cards, desk setup, and IT coordination

Exit

• Manage exit interviews, no-dues process & documentation
• Coordinate final settlements and handovers

3. HR Operations & Employee Records

• Maintain employee personal files and HRMS entries
• Prepare HR letters (offer, appointment, confirmation, warning, relieving)
• Monitor attendance, leave & shift schedules (including production shifts if applicable)
• Share monthly inputs for payroll processing

4. Employee Engagement & Culture

• Plan employee engagement activities, events, and celebrations
• Organize welfare programs, recognition activities & communication initiatives
• Foster a positive and collaborative work environment

5. Office Administration & Facility Management

• Manage front-office and day-to-day office operations
• Oversee office supplies, housekeeping, and pantry services
• Handle vendor coordination (stationery, printing, housekeeping, security, IT)
• Manage visitor records, courier, travel arrangements & ID/access cards
• Ensure a clean, safe, well-maintained workspace for office & production units

6. Administrative Support & Coordination

• Coordinate interviews, meetings & training sessions
• Maintain admin logs, expense records, and procurement documentation
• Assist with purchasing office equipment, tools, and supplies
• Support leadership with administrative tasks and operations support

7. HR Policies, Compliance & Reporting

• Assist in updating and implementing HR policies
• Maintain statutory compliance documentation (PF, ESIC, PT, etc.)
• Support internal and external audits
• Prepare HR/Admin MIS reports (attendance, headcount, payroll inputs, etc.)

8. Performance Management

• Coordinate KRA/KPI setting and appraisal cycles
• Maintain performance records and follow-up on reviews
• Support managers with basic performance documentation

Required Skills & Competencies

• Strong communication & interpersonal skills
• Excellent organizational & administrative abilities
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Experience with HRMS systems (Zoho, Keka, GreytHR, etc.)
• Detail-oriented with strong follow-up skills
• Ability to multitask & manage priorities
• Professional, approachable & people-friendly attitude
• Ability to maintain confidentiality and handle sensitive information

Qualifications

• Bachelors degree or MBA in HR/Administration
• 14 years of experience in HR Generalist or HR + Admin roles
• Experience in manufacturing, design, or creative industry environments is a plus

Why Join Aanandam?

• Be part of a creative company with a growing presence in wedding invitations & premium packaging
• Opportunity to build and streamline HR & Admin systems
• People-first culture with room for experimentation and ownership
• Fast-paced learning environment with exposure across design & manufacturing operations