HR AST Manager

Job Description

Recruitment a. Getting the manpower requisition from various depts. with the current vacancies (replacement/new position, if any) signed off by the management b. Verifying the requisition against sanctioned manpower department-wise for both contract & company c. Explore possibilities for hiring against vacancies from different channels. d. Draft & circulation of notices for worker-level vacancies. Create an internal database e. Tie up with consultants for critical hiring f. Deciding on the interview panel for interviewing prospective candidates. g. Making salary negotiations with the candidate as per the current salary range for the said position. h. Taking management approval for the monthly hiring i. Ensuring a flawless on boarding, induction, and orientation program Contract Manpower Management . a. Managing contractors deployed at the plant and their discipline. b. Review manpower of contracts for various depts. and their documentation. c. Review manpower assigned under various depts. d. Explore contractors for deployment for meeting sanctioned manpower as and when required. e. Regular interaction with contractors to ensure sanctioned manpower deployment on day to day basis f. Keeping records of their payroll and statutory compliance g. Maintaining records of the contractor agreements HRD Activities a. Provide employee relations advice, and HR support and facilitate the development of sustainable employee relations practices in plant b. Revision of existing policies on the new directive and process gradation. c. Formulation of new policies in HR. Making and adhering to SOPs d. Formulation of templates and formats for increments, rationalization, service contracts, circulars, notices, inter-office memos, etc. e. Preparing and upgrading Organization structure, Job descriptions, etc. f. ISO documentation whenever initiated g. Producing accurate information during the Factory Audit and Factory Inspector visit Performance management: a. Implement programs and initiatives to maintain employee productivity and performance excellence b. Ensuring every staff and employee at the organization knows their KRAs and adheres to them c. Periodical reviews of the KRAs and a key part in the appraisal of factory employees d. Processing Increment letters and documentation and updating the payroll figures Payroll & Compliance management a. Ensure closing of attendance of all departments by the last day of the month. b. Approval of leaves in the system in case of administrative reporters and functional reporters on time. c. Overseeing payroll function d. Ensure compliances are met on time. e. Ensure updating of amendments of any new statutory requirement by government f. Follow up with contractors to ensure compliance of contract workmen within time. Training & Development a. Knowledge of Plant, Factory, Labour Laws, Statutory, Contract Labour Management, Trade Unions, Liaison with Govt. Offices. b. Ensure the training calendar is prepared for the year as per the need identification c. Induction & introductions of new joiners with handbook orientation d. Ensure safety training at the plant level on monthly basis. e. Ensure documentation of training records. Grievance handling a. Discussing employee issues individually to come up with amicable solutions. b. Counselling employees for cases of retention and resignation. c. Coordinating with management for facility-related grievances and escalations Administration & General management a. Overseeing Organization Admin. Activities like Gardening, Civil, Housekeeping, Vehicle Parking, Gate movement of employees, Furniture & Fixtures, electrical works, biometric machine, the seating arrangement of employees, repair works, CCTV, etc. b. Overseeing Indenting of Uniforms, Shoes, Monsoon Gear, etc for employees. c. Overseeing Health Check Up arrangements for employees on yearly basis. d. Monthly reporting to management e. Ensuring a high level of employee safety and hygienic conditions. Taking preventive measures for safety at factory f. Ensure Housekeeping at Organization.