Job
Description
As a Front Desk Assistant, your role will involve various responsibilities to ensure smooth operations at the front desk and provide administrative support. Here's a breakdown of your key responsibilities: - Greet and assist visitors, clients, and employees in a professional and friendly manner. - Answer phone calls, respond to inquiries, and direct calls to appropriate departments. - Manage front desk operations to maintain a tidy and organized reception area. - Handle incoming and outgoing mail and packages. - Maintain security procedures and monitor visitor access. In terms of administrative support, you will be expected to: - Provide general administrative support, such as scheduling meetings and managing calendars. - Coordinate office supplies and maintain accurate records and documentation. - Assist with data entry and maintain both physical and digital filing systems. - Support various departments with administrative tasks as required. Additionally, your responsibilities will extend to managing the travel desk: - Oversee domestic and international travel arrangements within the travel budget. - Plan travel according to policy and update policies with approval as needed. - Coordinate travel arrangements, including flights, hotels, and ground transportation. - Prepare detailed travel itineraries and provide support to employees during travel. - Stay updated on travel policies and regulations to ensure compliance. Qualifications required for this role include: - High school diploma or equivalent; additional education in administration is a plus. - 1-3 years of experience in front desk, administrative roles, and travel desk. - Strong organizational skills, attention to detail, and excellent communication skills. - Proficiency in Microsoft Office Suite and other relevant software. - Ability to multitask and work effectively in a fast-paced environment. - Customer service-oriented mindset with a positive attitude. Preferred skills that would be beneficial for this role include: - Experience with travel booking systems and procedures. - Knowledge of office management systems and procedures. - Ability to handle sensitive information with confidentiality. The working conditions for this role typically involve an office environment, with occasional overtime or flexibility in hours during busy periods. As a Front Desk Assistant, your role will involve various responsibilities to ensure smooth operations at the front desk and provide administrative support. Here's a breakdown of your key responsibilities: - Greet and assist visitors, clients, and employees in a professional and friendly manner. - Answer phone calls, respond to inquiries, and direct calls to appropriate departments. - Manage front desk operations to maintain a tidy and organized reception area. - Handle incoming and outgoing mail and packages. - Maintain security procedures and monitor visitor access. In terms of administrative support, you will be expected to: - Provide general administrative support, such as scheduling meetings and managing calendars. - Coordinate office supplies and maintain accurate records and documentation. - Assist with data entry and maintain both physical and digital filing systems. - Support various departments with administrative tasks as required. Additionally, your responsibilities will extend to managing the travel desk: - Oversee domestic and international travel arrangements within the travel budget. - Plan travel according to policy and update policies with approval as needed. - Coordinate travel arrangements, including flights, hotels, and ground transportation. - Prepare detailed travel itineraries and provide support to employees during travel. - Stay updated on travel policies and regulations to ensure compliance. Qualifications required for this role include: - High school diploma or equivalent; additional education in administration is a plus. - 1-3 years of experience in front desk, administrative roles, and travel desk. - Strong organizational skills, attention to detail, and excellent communication skills. - Proficiency in Microsoft Office Suite and other relevant software. - Ability to multitask and work effectively in a fast-paced environment. - Customer service-oriented mindset with a positive attitude. Preferred skills that would be beneficial for this role include: - Experience with travel booking systems and procedures. - Knowledge of office management systems and procedures. - Ability to handle sensitive information with confidentiality. The working conditions for this role typically involve an office environment, with occasional overtime or flexibility in hours during busy periods.
