Job Title: HR & Admin Executive Location: 905- Shapath 1 opposite Rajpath Club, Near Gordhan Thal Experience: 0-3 Years Industry: Pharmaceutical / Healthcare / Manufacturing Employment Type: Full-Time Job Summary: We are looking for a proactive and detail-oriented HR & Admin Executive to manage key HR functions, administrative tasks, and occasional export documentation. The ideal candidate will be responsible for recruitment, salary processing, travel arrangements, and ensuring smooth administrative operations. Key Responsibilities: HR & Recruitment: Manage end-to-end recruitment processes including sourcing, screening, interviewing, and onboarding candidates. Coordinate with department heads to understand staffing needs and job requirements. Maintain an updated database of potential candidates and recruitment agencies. Handle employee onboarding, documentation, and induction programs. Payroll & Compensation: Process monthly payroll, ensuring accuracy in salary calculations, deductions, and statutory compliances (PF, ESI, etc.). Maintain employee attendance records and leave management. Address employee salary-related queries and ensure timely salary disbursement. Expenses of field team audit, TP Approvals of field team. Handle reporting / attendance softwares Generate MIS related reports Travel & Accommodation Arrangements: Handle domestic and international ticket bookings for employees and management. Arrange hotel accommodations, transportation, and other travel-related logistics. Ensure cost-effective and efficient travel arrangements. General Administration: Maintain employee records, HR documentation, and compliance-related paperwork. Assist in office administration tasks such as vendor management, office supplies procurement, and facility management. Ensure adherence to company policies and labor laws. Export Documentation (Occasional): Assist in preparing export-related documents like invoices, packing lists, and certificates of origin. Coordinate with freight forwarders and customs agents for smooth shipments. Ensure compliance with international trade regulations and company policies. Educational Qualifications: • MBA in Human Resources or equivalent qualification • Experience: 0–3 years
environment. Key Responsibilities: MIS (Management Information System) Responsibilities: Maintain and update MIS reports related to sales, inventory, and financial transactions. Generate daily, weekly, and monthly reports for management review. Analyze data to provide insights that support business decisions. Develop and maintain dashboards for real-time monitoring of key metrics. Coordinate with various departments to ensure accurate and timely reporting. Billing & Invoicing Responsibilities: Prepare and issue invoices to clients as per company policies. Verify and process payments, ensuring timely collection and reconciliation. Maintain records of all billing transactions in the system. Resolve billing discrepancies by coordinating with customers and internal teams. Required Skills & Qualifications: Bachelor's degree in Commerce, Finance, or a related field. 1-3 years of experience in MIS reporting and billing (preferably in the pharmaceutical sector). Proficiency in MS Excel (VLOOKUP, Pivot Tables, Conditional Formatting Charts, Formulas, etc.). Knowledge of billing software & accounting tools, etc.) . Strong analytical and problem-solving skills. Excellent communication and coordination abilities. Ability to work under pressure and meet deadlines.
MIS (Management Information System) Responsibilities: Maintain and update MIS reports related to sales, inventory, and financial transactions. Generate daily, weekly, and monthly reports for management review. Analyze data to provide insights that support business decisions. Develop and maintain dashboards for real-time monitoring of key metrics. Coordinate with various departments to ensure accurate and timely reporting. Billing & Invoicing Responsibilities: Prepare and issue invoices to clients as per company policies. Verify and process payments, ensuring timely collection and reconciliation. Maintain records of all billing transactions in the system. Resolve billing discrepancies by coordinating with customers and internal teams. Required Skills & Qualifications: Bachelor's degree in Commerce, Finance, or a related field. 1-3 years of experience in MIS reporting and billing (preferably in the pharmaceutical sector). Proficiency in MS Excel (VLOOKUP, Pivot Tables, Conditional Formatting Charts, Formulas, etc.). Knowledge of billing software & accounting tools, etc.) . Strong analytical and problem-solving skills. Excellent communication and coordination abilities. Ability to work under pressure and meet deadlines.
Financial Accounting & ReportingPrepare and maintain financial statements, including balance sheets, income statements, and cash flow reports. Ensure accuracy and compliance with accounting standards (GAAP/IFRS). Reconcile bank statements, accounts payable, and accounts receivable. General Ledger ManagementPost journal entries and maintain the general ledger. Conduct monthly, quarterly, and annual closing activities. Review and correct discrepancies in financial records. Accounts Payable & ReceivableProcess vendor invoices, payments, and employee reimbursements. Track customer invoices and follow up on outstanding receivables. Maintain accurate aging reports. Tax & CompliancePrepare and file GST/VAT, TDS, income tax, and other statutory returns. Support internal and external audits. Ensure compliance with company policies and financial regulations. Budgeting & AnalysisAssist in budgeting, forecasting, and financial planning. Analyze financial performance and provide variance reports. Suggest cost-saving initiatives and improvements. Qualifications & SkillsEducationBachelor’s degree in Accounting, Finance, or related field (Master’s preferred). Professional certifications like CPA/CA/CMA (optional but a plus). Experience1–5+ years of accounting experience (depending on level). Proficiency in accounting software (Tally, QuickBooks, SAP, Oracle, Zoho Books, etc.). Technical SkillsStrong knowledge of accounting principles. Advanced Excel skills (VLOOKUP, pivot tables, formulas). Experience with financial reporting and reconciliations. Soft SkillsAttention to detail and high accuracy. Strong analytical and problem-solving abilities. Good communication and organizational skills. Ability to meet deadlines and handle multiple tasks.