Hostel Warden

1. Job Details

• Job Title:

  Hostel Warden(Female & Male)

• Department:

  Hostel & Housing

• Location:

  MIT-WPU, Pune

• Reporting To:

  Chief Warden

2. Job Purpose

To ensure the smooth and efficient management of student hostels, supporting the Chief Warden in day-to-day operations, and maintaining discipline, safety, and welfare of hostel residents.

3. Key Accountabilities

Strategic:

• Responsible for overall management and operations of existing and upcoming hostels.
  

Operational:

• Allocate hostel rooms to students efficiently and fairly.
  
• Supervise housekeeping and cleanliness within the hostel premises.
  
• Ensure safety, security, and discipline among all hostel residents.
  
• Monitor and maintain hostel infrastructure, furniture, and fittings; ensure timely repairs.
  
• Oversee food quality served in the hostel mess.
  
• Maintain strict discipline and report any instances of misconduct to the Chief Warden.
  
• Address and resolve genuine student grievances.
  
• Provide first aid and arrange for emergency medical care or hospitalization if needed.
  
• Ensure 100% occupancy of hostel facilities.
  
• Maintain accurate and up-to-date records of hostel residents.
  
• Coordinate and ensure maintenance requests are addressed within 48 hours to one week, depending on the severity.
  

Financial and Budgetary:

• Coordinate with the Chief Warden regarding financial matters and budgetary requirements.
  

Collaborations:

• Engage and coordinate with various internal university departments for hostel-related operations.
  

Academic Engagement:

• Stay updated on developments relevant to student welfare and hostel management.
  

External Representation:

• Represent the university externally when required, especially in matters concerning hostel facilities or student well-being.
  

4. Person Specification

Leadership and Management:

• Proven leadership and management skills with at least 6+ years of relevant experience in hostel/student facility administration.
  

Work Ethic:

• Proactive, dependable, and able to manage teams and tasks with a hands-on, results-driven approach.
  

External Relations & Corporate Engagement:

• Willingness to support external stakeholder engagement as needed.
  

Skills and Competencies:

• Strong administrative and operational capabilities.
  
• Excellent communication, conflict resolution, and crisis management skills.
  
• Effective information-gathering, monitoring, and reporting abilities.
  
• Ability to work independently and collaboratively within a structured environment.
  

Minimum Qualification & Experience:

• Graduate or Postgraduate in any discipline.
  
• Minimum

  6 years

  of relevant experience in hostel administration or student affairs.

5. Communication & Working Relationships

Internal:

• Regular coordination with the Chief Warden, administration, housekeeping, security, medical, and maintenance departments.
  

External:

• Liaison with emergency services, vendors, medical professionals, and external agencies as necessary.