Hospital M.R.D

Job Title: MRD Executive / MRD Assistant

Department: Medical Records Department (MRD)
Reports To: MRD In-charge / Hospital Administrator / Quality Manager
Location: Rama Hospital, Baghpat, UP
Work Type: Full-time (On-site)

Job Purpose:

To ensure accurate, secure, and organized maintenance of patient medical records, enabling smooth retrieval, compliance with legal standards, and support for hospital administration and quality processes.

Key Responsibilities:1. Patient Records Management:

• Receive, verify, and compile patient files (IPD, OPD, Emergency, Daycare).
• Ensure all documents are complete and filed in correct order (consent forms, discharge summary, investigation reports, etc.).
• Assign unique hospital registration numbers and maintain patient file index.

2. Data Entry:

• Enter patient details into Hospital Information System (HIS) or MRD software.

3. Filing & Retrieval:

• Store patient files in secure storage with proper labeling and indexing.
• Retrieve and dispatch records upon authorized request (internal departments, insurance, audit, etc.).
• Maintain inward/outward register for file movement tracking.

4. Confidentiality & Legal Compliance:

• Ensure confidentiality of patient health information as per hospital policy and legal norms.
• Support medico-legal documentation, death summaries, and records needed for audits or court proceedings.

5. Discharge & Documentation Audit:

• Cross-check completeness of discharge summaries and final file documentation.
• Follow up with nursing staff or doctors for missing records or incomplete files.

6. Support for Insurance, TPA & Quality Audits:

• Provide necessary documents to billing/TPA team for claim processing.
• Assist internal/external audits, NABH inspections, and documentation reviews.

7. Archiving & Record Retention:

• Implement record retention policy (electronic and physical).
• Coordinate for safe archiving and timely disposal of old records as per SOP.

Eligibility Criteria:

• Qualification: Graduate in any stream (preferred: Life Sciences, BHA, BSc)
• Diploma/Certificate in MRD or Hospital Administration is an added advantage
• Experience:
• 1–5 years experience in MRD or hospital records management.

Key Skills Required:

• Good knowledge of medical terminology and hospital documentation
• Attention to detail and organizational skills
• Basic computer proficiency (MS Excel, HIS software)
• Integrity and understanding of data privacy norms

Job Types: Full-time, Part-time, Permanent, Fresher

Pay: From ₹17,000.00 per month

Benefits:

• Food provided
• Paid sick time

Schedule:

• Day shift
• Evening shift
• Fixed shift
• Morning shift
• Night shift
• Rotational shift
• Weekend availability

Supplemental Pay:

• Commission pay
• Overtime pay
• Shift allowance

Work Location: In person