Job
Description
Job Description Facilities Management: Oversee the maintenance, repair, and safety of facilities, including office buildings, equipment, and utilities. Develop and implement facilities management policies, procedures, and standards to ensure compliance with regulations and best practices. Office Administration: Supervise administrative third-party staff on daily operations. Manage office supplies, equipment, and inventory, ensuring adequate stock levels and cost-effectiveness. Vendor Management: Identify and select vendors, contractors, and service providers for facility-related services. Negotiate contracts, service agreements, and pricing terms to optimize cost-efficiency and quality of services. Monitor vendor performance and adherence to service level agreements. Budget Planning and Management: Develop annual budgets for facility maintenance, operations, and administrative expenses. Monitor expenditures, track budget variances, and implement cost-saving initiatives. Prepare financial reports and forecasts related to facilities and administrative expenses. Compliance and Risk Management: Ensure compliance with health and safety regulations, building codes, and environmental standards. Implement policies and procedures to mitigate risks related to facility operations and workplace safety. Transport Management: Oversee and manage transport services for employees, ensuring timely and safe operations. Coordinate with transport vendors for vehicle management, scheduling, and maintenance. Optimize transportation routes and schedules to improve efficiency and reduce costs.. Qualifications and Skills: Bachelors degree in business administration or Equivalent. Strong interpersonal and communication skills. Familiarity with transport management systems, Facility management software, and tools for scheduling, maintenance tracking, and reporting. Knowledge of regulatory requirements and industry standards for facilities, workplace safety, and employee transportation.
